Five Crucial Things to Remember About Contracts

As I wind up my teaching of introductory Business Law to Capital University undergraduates this summer, it seemed a good time to review some key points to keep in mind about contracts when we're all out there in the business world.

     1.  Contracts don't have to be in writing to be valid and enforceable.  As I've explained to my students, a contract can even be implied from the actions of the parties at times.  And except for (A) the sale/purchase of real estate or (B) the sale of "goods"  of more than $500 (yes I know that would apply to almost any "good" of any consequence), an oral contract or "handshake" deal works just fine and IS enforceable

     2.  It's better if you DO put a contract in writing. Aside from the obvious benefit of having an objective reference upon which to rely later as to what in fact WAS agreed, its very existence can prevent testimony about what was supposedly said orally on the side.  The parol evidence rule prevents testimony of any prior or contemporaneous oral conversations.  In the case of the sake of goods subject to Article 2 of the Uniform Commercial Code (UCC), this rule is relaxed somewhat to allow information about the prior course of dealing between the parties, but even here, a written contract can certainly narrow the issues if there is a dispute later.    

     3.  A contract does not have to be a single document.  A series of correspondence, conversations, exchange of purchase order forms, or even voicemail or email can be enough to cement a deal, whether you know it or not.  So if you want to be sure you don't have a contract until you're ready to have one, say so. 

     4.  Precise language is best.  And by precise language, I do NOT necessarily mean use of "legal" terms, especially if you are not a lawyer and may not fully understand what those terms mean.  What  I am talking about here is making sure everything is spelled out EXACTLY as you envision it happening.  If there is a key part of the contract to you, make sure appropriate and adequate definitions are included to be sure you and the other party are on the same page.  DO NOT JUST ASSUME YOU BOTH MEAN THE SAME THING. Spelling out the consequences of a breach of the contract is often appropriate - this might take the form of liqudated damages or an explicit right to specific performance.  Are there any important excuses for nonperformance?

     5.  If you do not want to be bound until you get financing, your lawyer looks over and/or prepares a written agreement, or some similar contingency, then say so One way to do this is to write "Term Sheet" at the top of the page, jot down the essential business terms - including quantity, price, what's being sold (and any special level of quality etc.) - and put something along the lines of "This is not a binding contract until [whatever your contingency is, i.e. both parties have signed a written agreement]" at the bottom. of the page.

Conan Versus NBC Fiasco Illustrates Contract Law at Work in "Real Life"

The recent late night television mess with Jay Leno and Conan O’Brien  is a great object lesson as to what contract law really is and does AND what it actually isn’t and doesn’t do.  In my last post, I highlighted some of the various legal arguments being made by Conan, NBC, and to a lesser extent Leno.  (Visit "Leno gives his side of 'Tonght Show' intrigue" for Leno's take on the events, including his guranteed payments under his contract.)    However, now that it’s over, let's look at some important points about contract disputes as they happen in "real life" well illustrated by the series of recent events.

            FIRST - Contract disputes frequently come down to the “letter of the contract” versus “spirit of the agreement” sort of dispute the Conan/NBC situation illustrates.  NBC’s initial saber rattling focused on the fact that Conan’s contract as host of The Tonight Show apparently did not specify an exact time slot.  (This is the nightmare every transactional lawyer dreads – the one thing you didn’t think of turns out to be the really crucial provision that should have been in there.)   From NBC’s perspective, this gave them the right to move The Tonight Show back a mere half hour without breaching their obligations under Conan’s contract.  Here, the LETTER OF THE CONTRACT.

 

Conan’s camp for their part pointed out that The Tonight Show has aired at 11:35 P.M. immediately after the local news for 60 years and essentially contended that the time slot was an “implied” term of the contract.   Here the SPIRIT OF THE AGREEMENT.  And that close cousin to “spirit” of the agreement”, namely, the “GOOD FAITH” requirement imposed in every contractual relationship.

Now, this is good stuff because it pits those careful enough (or perhaps lucky enough) to have said what they meant against those urging what might be considered a “fair” outcome built on what may well have been shared assumptions at the time the contract was made.  In a way, both sides are right, but only one’s perspective can be enforced. 

 

Should Conan have specified a time if that mattered so much?  Yeah, probably….. but seriously, who would think anyone would even propose moving The Tonight Show to a different slot?   Often, how a court decides to resolve this issue will do much to affect its determination of whether any breach of contract in fact occurred, and if so, what sort of damages should be awarded.  Which brings us to the second point of understanding>>>>>>

 

            SECONDResolving contract disputes OUTSIDE the court room is generally better for everyone. This three-way conflict had the potential to get really ugly really fast. Conan might have gone to Court to require NBC to keep him on at 11:35 PM until there could be a full hearing of how his contract with NBC should be interpreted. If instead Conan chose to walk away, well then there was a noncompete to deal with and the possibility of being held liable for a breach of contract by failing to continue to perform at the later time slot. The details of how Leno agreed to pass the torch to Conan in the first place (i.e. Conan’s contract was expiring and NBC needed a way to keep him at NBC) almost certainly would have been examined in graphic detail unlikely to be flattering to either NBC or Conan. Things could very well have gotten “personal” between Leno and Conan as they were already beginning to do, something which in the end was probably not going to enhance the image of either in the public eye. 

 

In short, long divisive publicity of this dispute was in no one’s interests. NBC decided that Leno was more valuable than Conan to it (or perhaps even more expensive proposition to jettison) and agreed to pay Conan and his crew enough to make the case go away.  And Conan got a nice severance package for himself and his staffers and, perhaps more importantly, the ability to host another show as early as September without having to deal with lawyers and lawsuits.  NBC was able to make amends to its affiliates whose unhappiness started the avalanche in the first place.  And Leno got back what he apparently never wanted to give up in the first place.

 

It's relatively unlikely that these three parties would all have wound up where a relatively brief period of intense negotiating got them.   And it would certainly have cost all of them A LOT more had this gone the litigation route.  Sometimes, it really isn't possible to resolve things among the parties themselves.  However,as a practical matter, it is almost always better for the parties themselves - who know and understand the situation better than any outsider could- to find their own resolution.

 

           THIRD - Leverage always matters.  In this case, it was the network affiliates -who were contractually obligated to run Jay Leno's 10 PM show - who really got the ball rolling.   And ultimately got exactly what they wanted...  They were losing money and they were not happy.  So even though - contractually - they didn't have a leg to stand on, none of the rest of this sordid affair would have tumbled out, but for NBC's desire to placate this important customer. Then there's Jay who was rumored to have an ironclad contract guaranteeing a hefty payment whether his show aired or not, thus perhaps presenting the economic decision for NBC that it would cost less to keep Jay than to get rid of Conan.  And Conan - well he had the ability to make the whole situation a truly horrendous mess both legally and perhaps more importantly from a PR standpoint, thus giving the impetus to NBC to pay him some money instead of insisting that he continue to perform.

 

In many contract disputes, there may be a well-written contract on which one party can rely from a legal perspective to enforce their position.  But that doesn't always mean that's the smart thing to do - never mind about what the "right' thing to do would be.  The point is: the law can preserve your options, but the decision must still be made in the context of the surrounding business world.

 

So, does all this mean lawyers and their contracts are an unnecessary evil to be dispensed with?  No - a well written contract helps set the parameters for what is open for discussion and can in some cases influence the amount of leverage one has or doesn't have.  it's simply important to understand that neither they, nor their breach, exist in a vacuum.

Jay & Conan - Best Legal Analysis Roundup

Although the whole Leno-Conan-NBC mess appears to have now been settled by the parties, it's well worth looking more closely at the contractual issues involved which influenced the terms of that settlement.  For a great overview of the legal issues involved, visit Conan the Contractarian at the ContractsProf Blog.  And of course, some legal issues remain unanswered.  I'd like to start by recognizing what seemed to me to be the most cogent legal analysis of the situation.  Then in the Part 2 which will be my next post, I have some of my own observations about what is truly an excellent example of what contract law really is and how it actually works in  "real life".

Which is probably why I want to start with a practical "Everyman" take on what the restr of us can take from the entire fiasco, then move on to a more academic and scholarly analysis, followed by a pragmatic application of those foundational principles, and finished with a chaser of  a business oriented "brass knuckles" approach to determining who had the "leverage" to make the rules of contract law really work for them.  So here goes..........      

The Leno Deal,,, Be Careful What You Wish For >>>> David Willis of the Texas Small Business Law blog takes a stab at some important lessons the rest of us can take from the gigantic contract mess now facing NBC.  His important points:

  • The terms of the contracts with the hosts do not meet the terms of the contracts with the affiliates.  A company's contracts can be interdependent.  Change the terms of  one and it can also affect what happens in other contractual relationships.  In simple terms, NBC didn't really think about the influence of the affiliates when it moved Jay and is now paying the price.
  • Firing an employee with a contract can be expensive.  "The lesson for business owners is be careful of what you contract for because contracts are binding obligations and they can limit the decisions you can make."  
  • Take advantage of the opportunity to maximize or limit your damages. 

Contract Law Issues in the Conan-NBC Affair and Conan NBC Contract Issues II >>>> Lawrence Cunningham of Concurring Opinions provides an excellent detailed and quite scholarly analysis of the many contractual issues raised by the NBC-Conan-Jay circus.  His overall assessment of the situation describes the situation found in most breach of contract circumstances:

Ongoing discussions between NBC and Conan illustrates the notion of bargaining in the shadow of the law, working out arrangements in light of known or probable legal claims and cosequences.  Non-legal forces of course are at work.  Conan's legal position, still incrementaly weaker to me.... may play a role in his decision to communicate directly to the public.  But his public relations gambit may also be deftly designed for other reasons [such as disaffecting viewers from NBC by paiting himself as the "guy in the white hat".] 

In NBC Did Breach Conan's Contract - Here's Why, Rachael Sklar focuses more informally on the various legal arguments as to whether Conan was contractually entitled to have his show start at 11:35 PM, concluding that he was.  Her analysis brings in many of the most treasured contract principles such as reliance and "spirit of the agreement" and is quite interesting in its description of various "facts" supporting her conclusion.  However you think things should have turned out, this account is well worth reading.

In Conan/Leno Madness: Parsing the Legal Ramifications, Conan/Leno Madness: The Legal Case for Conan, and Conan/Leno Madness: The Legal Case for NBC, the THR, Esq blog (aka The Hollywood Reporter) examines the strength of NBC's argument that because Conan's contract didn't specify a time slot, moving Conan to 12:05 would not be a breach of his contract.  Fascinating stuff.  Interesting "brass knuckle" approach to determining who has the leverage to make contract law principles work for them.  

 

Making "Accord and Satisfaction" Work for You

Ever think there's got to be a better way than wasting time wrangling with another party with which you're doing business when there's a dispute over the amount really owed?  I’ve warned before about the risks of accepting checks intended as FINAL payment on a disputed obligation on my Fun with “Payment in Full” Checks post.  Now a couple of Ohio appellate decisions illustrate the “right” and “wrong” way to go about using a “payment in full” check to resolve a dispute and/or bring finality to the transaction. 

Two situationa in particular are addressed:

  • When a landlord makes deductions from a security deposit, sending the balance to the former tenant, it assumes the relationship is now over.  So what happens if the former tenant cashes the check sent by the landlord, but then sues the landlord for the balance of its security deposit?
  •  
  • A customer complains to its vendor/supplier about the quality of the goods shipped to it and believes it is entitled to some sort of discount as a result.  If the vendor/supplier does not agree, what can a customer do?

Whichever side of the table you’re on, it’s important to understand the practical side of the legal concept of “accord and satisfaction” and how it can affect the ability of the tenant to get the rest of the security deposit back or of the supplier to receive full payment after cashing a partial payment check from the customer.   

Tourville v.Terzuoli, 2009–Ohio-2743 (Montgomery Cty) illustrates an ineffective use of "accord and satisfaction".  After the tenant moved out, the landlord sent the tenant a check for a refund of a portion of the security deposit originally made by the tenant, together with an itemization of the deductions made from the security deposit.  The tenant immediately called the landlord to discuss the itemized deductions and then cashed the check.  A few weeks later, the tenant sued the landlord for a refund of the remainder of the security deposit withheld.   

The trial court held that the tenant was barred from recovering the rest of the security deposit by the doctrine of “accord and satisfaction” because they cashed the check for a lesser amount.  The Court of Appeals reversed and said the tenant should have been allowed to present evidence showing it was entitled to the balance of the security deposit.

The Court explained the “accord and satisfaction” concept this way:

First the defendant must show that the parties went through a process of offer and acceptance – an accord.  Second. the accord must have been carried out – a satisfaction.  Third, if there was an accord and satisfaction, it must have been supported by consideration.

The Court further explained that when a check cashing is involved, there must have been reasonable advance notice that the check was intended to be in full satisfaction of the outstanding debt.  Because “there was no evidence that the check was the product of a negotiation between [the landlord and the tenant] regarding the amount of the security deposit that should be refunded,” the Court held no accord and satisfaction occurred.  In other words, merely cashing a check for a lesser amount did not preclude the tenant from getting the full security deposit back.

By contrast, the case of Barmar Enterprises, L.L.C. v. Benco Industries, Inc., 2009–Ohio-366 (8th App. Dist. Cuyahoga Cty) is an example of an effective use of the accord and satisfaction doctrine to prevent recovery of the larger amount.  Here, a steel brokerage delivered product to a distributor.  Because the distributor’s end users rejected shipments on the basis of poor quality, the distributor issued itself six debit memos against the steel brokerage’s invoices.  The distributor eventually sent the steel brokerage a reconciliation showing the debit memos accompanied with the following statement:

Enclosed please find our reconciliation of your account.  In a show of good faith we have drafted a check in the amount of $30,892.96 representing  full and final payment to [the steel brokerage of invoices totaling more than $100,000] thus clearing our account to a zero (0) balance.  Upon your acceptance, [the distributor] will release your 44,860 lbs of steel [product in the possession of the distributor]. *** Please sign and fax back your acceptance of this accord and satisfaction in order to conclude this matter immediately.

The steel brokerage signed the document, the distributor sent the steel brokerage the specified check, and the check was cashed.  Later the steel brokerage sued the distributor for the difference, alleging it sustained damages when it resold the rejected steel to a third party at a reduced cost.  The Court said no dice and barred the steel brokerage from any recovery.

What these two cases illustrate is that putting a little thought into handling a dispute over an obligation can pay off – literally.  Had the landlord accompanied the check for a partial refund of the security deposit with a statement indicating that it was intended as full and final payment of all amounts due from the landlord, it might have gotten the same result as the distributor did, i.e. by cashing the check when it had notice that it was intended to resolve the entire issue of the amount of the refund, the tenant would be barred from any further recovery of the amount withheld. 

Agency and Principals - Dull But Important Stuff to Know

So here I am over the Memorial Day weekend, having already played a super round of golf, looking over the course materials for the Business Law I class I  am teaching undergraduates at Capital University's School of Management later this Summer.  And I realize that in addition to Contracts. Property, and Torts -- which I do sorta know, or at least remember -- I'm probably going to need to teach them a little about the concepts of principal and agent.  Which, if recollection serves me correctly, we spent all of about 15 minutes on when I was in law school.

One of the pitfalls of giving yourself a break from your blog (and all that Chrysler /GM bankruptcy nonsense) over a holiday weekend is that you're not exactly sure what to write about next.  So guess what?  Today we're going to explore the law of agency.

We've all heard about big-time "agents" representing superstar athletes in one sport or another with respect to negotiating their multi-million dollar contracts.  But as it turns out, ordinary mortals in the business world are constantly dealing with agency relationships of one kind or another as well.

Agency is primarily a contractual relationship in which the agent has agreed to represent the interests of another person -- known as the principal -- with respect to third parties.  It does not require, although it often does include, compensation of the agent for his efforts.  Agents owe a fiduciary duty to their principal  to exercise ordinary care and keep the principal in the loop on important issues. 

Officers and directors are agents of a corporation.  Professionals such as attorneys and CPAs  typically act as agents in providing their services to clients.  In addition, particular empoyees and even independent contractors can be or become agents.  Implied authority allows these individuals to undertake particular actions needed to carry out their dutes such as signing a particular document.

In addition, however, there can also be such a thing as implied agency.  This typically arises in connection with the conduct of, or relationship between, the two parties deemed to be principal and agent.  Here what is important is how third parties are reasonably likely to view the relationship.

With respect to contracts, a principal will be liable for anything to which the agent agreed so long as it is within the agent's actual or apparent authority.  In addition, if the principal accepts the benefits of the agreement the agent made, he or she will be said to have 'ratified" the contract.  On the flip side, the agent will not be held liable on these agreements as long as he acted within the scope of his authority. The key for the princiipal is to make clear where the authority of the agent ends, esepcially if it is not immediately obvious.

When it comes to crimes or harm cause by negligent acts (called "torts" in the law biz), the agent is always liable for his own personal wrongdoing.  However, in many instances a principal may also find themselves held liable for the actions of the agent.  Perhaps most familar is the "vicarious liability" that employers have for activities of their employees while acting in the scope of their employment; this might include such commonplace things as a car accident injuring another person not employed by the company.  In addition the principal can be held directly liable, even when there is no employer-employee relationship, if it did not exercise proper care iin supervising the agent.

To me, the concepts of principal and agent, and the respective levels of liability we place on eachseem relatively intutive.  If the other side knows or should know a person is acting as an agent for someone else, then it makes sense to only hold the principal liable for any resulting contract. Of course when that part gets a little sticky to determine, the cases get a lot harder.  So this may be one of those easy to lear, hard to master concepts.

Enforceability of Noncompetes Obtained in Conjunction with the Sale of a Business

If you're buying a business, one thing you you really don't want is for the previous owner to go out and set up a competing business.  To avoid this, Purchase Agreements frequently contain a noncompetition clause or there is a separate Noncompetition Agreement to be signed by the principals or key personnel of the seller.  Question is: will this work?  ANSWER: Probably, based on a recent case.

I've previously made a post entitled "All About Enforceability of Noncompetes in Ohio" in which I explained how Ohio courts tend to reluctantly enforce noncompetition agreements. I've also previously posted on the answer to the question "Can a New Owner Enforce a Noncompete Made by an Employee with the Prior Owner?"'  Answer: probably, but not always.  And the answer revolves around whether it was contemplated that the noncompete would be assigned at some point and how big a burden does it place on the ex-employee purportedly subject to the non-compete.

So what about noncompetes signed contemporaneously with the sale of the business?  A recent case involving CPAs suggests that such provisions are likely to be deemed enforceable..

In Century Business Services, Inc. v. Urban, 179 Ohio App.3d 111, 900 N.E.2d 1048, 2008-Ohio-5744 (Cuyahoga Cty 8th Dist.) the purchaser of a CPA firm had obtained a noncompete agreement from the defendant ,who was the principal of the selling CPA firm, in conjunction with the execution of an Asset Purchase Agreement.  The defendant partner continued to work at the firm following the ownership change until he was eventually fired.  The matter came before the trial court in the form of a declaratory judgment action.  The trial court upheld the noncompete provisions, although it limited the geographis scope somewhat.

On appeal, the Court of Appeals framed the issue as follows:

At issue in this appeal is the freedom to contract and the enforceability of noncompetition and nonsolicitation  agreements associated with the sale of a business.  Significant to this analysis is whether these agreements when they are entered into contemporaneously with the sale of a business should be distinguished from ones that are entered into by employees as consideration for employment.

The Court of Appeals further emphasized the fact-specific nature involved in analyzing each case.  It concluded that "restrictive covenants entered into ancillary to the sale of a business should be afforded less scrutiny than ones entered into by employees as consideration for employment."  As long as they are "reasonable", judged by the same factors as ordinary noncompetes, but less rigidly, such noncompetes ARE ENFORCEABLE.  Among other reasons supporting the enforceability of such provision in the context of a sale of the business, the Court of Appeals pointed out that

  • Sellers often receive a higher purchase price for agreeing to a noncompete than they otherwise would for the sale of their business.
  • generally speaking, there is much more true freedon of contract between buyer and seller than between employer and employee

To me, this conclusion makes good sense.  It IS important to the buyer of a business to have the noncompete and Sellers really DO have more of an option about whether to agree to such provisions and what the geographic scope and duration should be than employees who know that the likely alternative if they don't sign is having their employment terminated..

Pushing the Envelope a Little Far When It Comes to Benefits of Incorporating

In catching up on my CLE (continuing legal education for the nonlawyers out there) reading the other day I came across a case in which a businessperson actually HAD listened to their lawyer, but took the lesson a step too far.  One of the things I always try to impress on folks for whom I have just formed a corporation or limited liability company is the importance of respecting the event of formation and acting accordingly.  Specifically, I explain that it is important to sign all legal documents for the new company in a way that clearly shows the intent to sign in a representative capacity.  This protects the signer from unintentional personal liability.

So if the name of the company is Raztigger Enterprises, Inc., the signature line should look like this:

Raztigger Enterprises, Inc,

By__________________________

     Teri G. Rasmussen, President

 

 

If we're talking a limited liability company, then it would look like this:

Raztigger Enterprises, LLC

By__________________________

     Teri G. Rasmussen, Member

 

If we're dealing with a form and there's not enough space for a proper signature block, at least remember to put your title after your name:

Teri Rasmussen, Member.

 

In Westgate Village Shopping Center v. Parker, 2008-Ohio-2571 (6th App. Dist.), Patricia Parker got just a little bit  too smart with respect to signing a shopping center lease.  As is often the case, the landlord presented Ms. Parker with both a lease and a lease guaranty with respect to premises to be leased to her company, Horizons Computer Traning and Employability Center, LLC.  The guaranty agreement indicated that "the undersigned"  guaranteed the payment or f rent and other charges under the lease.  Ms. Parker signed the lease guaranty as "Patricia Parker" and then wrote the words "Executive Director" immediately beneath her signature. 

When the company defaulted on the lease and the landlord sued Ms. Parker, she contended that she had signed the guaranty as a representative of the company and not in her personal capacity.   Pretty smart, huh?  Well, the trial court thought so and sided with Ms. Parker.

The Court of Appeals reversed and held Ms. Parker personally liable, basically on common sense grounds that there's no point to guaranteeing your own debt.    The Court of Appeals referenced an earlier case involving a similar fact pattern and adopted its holding to the effect:

"the general rule of interpretation governing this kind of signature is that such words as "president" are merely descriptive of the character or capacity of the person signing the document" and do not allow the individual signing the guaranty to "deny the personal liability imposed by the clear and unambiguous language of that guaranty",

While certainly an interesting defense, the appeals court got it right.  While Ms. Parker may have taken the point a little far, it doesn't change the importance of remembering in most cases to indicate your representative capacity and respect the separateness of the company you have formed.  Here's a letter I often send to clients concerning importantt things to remember about acting in ways that do just that.

Dealing with the Bankruptcy of Your Commercial Landlord or Tenant

With the economy seemingly in a tailspin, even comparatively healthy businesses are being affected by the bankruptcy of other companies with which they have a landlord-tenant relationship.  For commercial landlords faced with the bankruptcy of a business tenant, the questions usually revolve around will I get paid and, if not, how can I get this deadbeat out?  For tenants, the bankruptcy of a landlord raises the even more basic question:  so now, what?   Either way, section 365 and section 502 of the Bankruptcy Code have the answers.

>>> If You Are a Commercial Landlord of Nonresidential Real Property with a Tenant Who Has Filed Bankruptcy...

     1.     Remember the Automatic Stay!  Section 362 of the Bankruptcy Code imposes an injunction-like automatic stay which prevents a landlord from commencing or continuing any eviction or collection action against a delinquent tenant.  This applies in all bankruptcy cases, whether Chapter 7, 11,12, or 13.  Contempt charges, fines, and in extreme cases, even jail, can result from vi9olations of the automatic stay.

  • EXCEPTION - If the lease has in fact actually been terminated BEFORE the date the bankruptcy petition, Bankruptcy Code sections 362(b)(10) and 541(b)(2) allow actions to recover possession of the premises to proceed.  Collection actions to recover money judgment would still be stayed.

     2.     Expect to Receive Post-Petition Administrative Rent If Tenant Does Not Vacate Premises.  If a business tenant remains in possession of premises after filing bankruptcy, the landlord is entitled under section 365(d)(3) of the Bankruptcy Code to rent at the contract rate payable according to the terms of the lease until such time as the debtor tenant rejects the lease, surrenders and vacates the leased property.  The debtor is expected to make immediate timely payment of these amounts as they come due.  The amount of this post-petition rent is an administrative claim entitled to priority in payment over other unsecured claims; it's up there with taxes and the debtor's attorneys fees.

  • In Chapter 7 cases, the lease is automatically deemed rejected in 60 days unless the trustee has sought and obtained additional time within which to make a decision regarding how to handle the lease.  Section 365(d)(1). 
  • If administrative rent is not promptly and timely paid, it may be necessary to file a motion seeking relief from stay.

     3.     Know Your Rights If the Debtor Tenant Wants to Assume or Assign the Lease.  Before an unexpired lease of nonresidential real property can be assumed or assigned, Bankruptcy Code section 365(b) requires the following:

  • All monetary defaults must be cured.
  • "Adequate assurance" must be provided that any nonmonetary defaults will be promptly cured.
  • Adequate assurance" must be provided that lease obligations will continue to be satisfied in the future. 
  • If the property involved is a shopping center, there are some additional specific requirements that must be met pursuant to section 365(b0(30 of the Bankruptcy Code

In addition, the lease must be assumed as a whole; the debtor tenant is not allowed to modify or cherry-pick the terms it wishes to have included and reject the remaining terms.  It is also important to rememeber that, in a change made in 2005 by Congress, the debtor tenant must make a decision concerning whether to assume or assign a lease within 120 days after the date the bankruptcy petition is filed; the debtor may obtain one 90 day extentsion of this deadline, but that is all.  If no decision is made, the lease is deemed rejected.  Section 365(d)(4). 

   If a nonresidential real property lease is rejected, the landlord is entitled to lease rejection damages under section 502(b)(6) in an amount equal to the greater of (i) one year of rent; or (ii) 15% of the remaining rent due, not to exceed three years worth of rent payments.  Thus, for long term leases with a substantial balance remaining, this generally results in a cap of one year's rent, including any cost of living increases.

  • This claim will be treated as an unsecured claim, but is in addition to the administrative rent claim discussed above and any unsecured claim to prepetition deliquent rent discussed below.
  • Generally, CAM common area maintenace charges and similar aspects of "additional rent' required under a lease are included within the calculation if they are properly designated. 
  • There is some case law suggesting that  a landlord may forfeit this claim if the property is sold after the debtor tenant's rejection of a lease. 
  • The amount of any security deposit held by a landlord may be used to offset this claim or one for prepetition rent owed, but under section 362(a)(7) of the Bankruptcy Code, relief from stay is needed before doing this. 
  • A landlord may be able to protect itself by insisting upon a letter of credit which would allow it to receive payment for the remaining rent from a source other than the debtor's bankruptcy estate.  However, not all courts agree.

     5.     Don't Forget to File a Proof of Claim for Prepetition Unpaid Rent.  In addition to lease rejection damages and any applicable administrative rent, a landlord of nonresidential real property is entitled to an unsecured claim pursuant to section 502(b)(6)(B) for unpaid rent due and owing to the landlord from the debtor tenant  as of the day the bankruptcy petition was filed.

 >>> If You Are a Tenant Occupying Nonresidential Real Property and Your Landlord Has Filed Bankruptcy....  

     1.     Don't Panic,,,, Yet.  Unless you are subletting - which raises a whole 'nother set of issues - you don't have to vacate the premises.  Until a decision is made by the landlord to reject the lease, the landlord remains obligated to comply with its obligations under the lease to you.  Also the automatic stay may protect you - at least temporarily -- from any disruptions that might otherwise be caused by creditors of your landlord.  And because you represent a source of revenue, it is likely that you will receive the attention of professionals engaged to assist the debtor landlord.  

     2.     If the Landlord Chooses to Assume or Assign Your Lease.  Just as a tenant debtor must cure monetary defaults and provide "adequate assurance"  of the prompt cure of nonmonetary defaults and of future performance under the lease, so too must the debtor landlord if it wishes to assume or assign the lease with a nondebtor tenant.  The Retail Law Observer has this useful post regarding how tenants can take protective action now to strengthen their position in the event of a landlord bankruptcy.

   3.     If the Landlord Decides to Reject the Lease.   Even if the debtor landlord decides to reject a teant's lease, under section 365(h), the tenant still has the option of either (i) treating the lease as terminated and vacating the premises; or (ii) remaining in possession.  If the tenant opts to remain, the landlord is not required to perform any of its obligations under the lease, but is entitled to offset any damages cause by the landlord's failure to perform its obligations against the tenant's rent obligations. 

    4.     File a Proof of Claim for Any Damages Not Offset by Rent Obligations.  If the landlord fails to perform their obligations under the lease, this may cause a tenant damages.   if so, a proof of claim shuld be filed detailing those damages.     

DIY Business Stimulus - Upcoming Business Buyer Events in Central Ohio

Some years ago I wrote an article for  Business First  on the steps typically involved in the purchase of a business.  What I said then is still good advice:

  • Once you've identified a target company and are sufficiently interested in it that you are ready to do more than "kick the tires", be ready to sign a Confidentiality Agreement.
  • Don't shortcut the process by skipping over completing your  "due diligence" to verify that you are actually buying what you think you are.
  • Draft a Letter of Intent explaining the basic business terms of the deal you want to make for the purchase of the business (E.g will it be a stock or asset transaction?).
  • Have a Purchase Agreement prepared embodying the business terms of the letter of intent and including all necessary legal terms.  If you haven't already gotten a lawyer involved, NOW is most defintely the time to do that!
  • Close the deal!

Next week, there are several events here in Central Ohio which may be of interest to anyone considering buying a business.  They include:

>>>>>  OBBA Business Buyer Spectacular

Coming up next THURSDAY (February 26, 2009) is the Business Buyer Spectacular event presented by the Ohio Business Brokers AssociationThe event is co-sponsored by my own Plunkett Cooney law firm and Valuation Analysts, a valuation and litigation support services company.  Admission is free.  Here's the particulars on this:

  • WHEN:  Thursday, February 26, 2009
  • TIME: 5:30 PM to 8 PM
  • WHERE:  Little Bear Golf Club (click here to get directions)
    • 1940 Little Bear Loop
    • Lewis Center, OH 43035
    • phone (614) 207-0762 

Ohio Business Broker Association President Emmet Apolinario of Sunbelt calls the event "our own and true business stimulus for Central Ohio."  He explains:

Along with valuable educational workshops from leading legal and professional advisors, this spectacular event will showcase highly attractive profitable business opportunities that prospective entreprenuers could review and consider.  This event should be a "must-attend" appointment for your calendar. 

Among those valuable educational workshops will be one presented by yours truly on the "Legal Insider's Practical Guide to Buying a Business".  I intend to focus on some of the basic legal steps involved in purchasing a business, as well as on the distinctions between corporations , LLCS and other forms of business entity.  I'll also be available to answer general questions about the process.

In addition, Brian Russell from Valuation Analysts will offer a presentation on "Don't Overpay - Business Valuation Fundamentals".  His presentation is designed to assist buyers in determining the "true" value of a business in establishing an appropriate purchase price which can be instrumental in obtaining financing and greatly improving the liklihood of financial success once the purchase has been made. 

>>>>>  National Entreprenuership Week

Earlier in the week, on Monday, February 23, 2009, the Ohio Department of Development celebrates National Entreprenuership Week with an expo designed to give Ohio entreprenuers and small business owners the opportunity to learn about the many programs and services available from the State of Ohio and nonprofit organizations to help them succeed in today's challenging economy.  Workshops and one-on-one counseling will be available throughout the day.  This year's theme is "Partnering to Put Ohio on the Path to Long Term Prosperity".  Admission is free.  Click here for more detailed information about the expo.  The particulars are:

  • WHEN:  Monday, February 23, 2009 
  • TIME:  10 AM to 4 PM  (registration begins at 9:30 AM)
  • WHERE:  Capitol Theatre, Vern Riffer Center for the Government and the Arts
    • 77 South High Street, 3rd Floor
    • Columbus, OH 43215

  >>>>>  Franchise and Business Opportunities Expo

And, finally, this coming weekend (Saturday, February 21 and Sunday, February 22) what is being billed as North America's largest Franchise and Business Opportunities Expo will be in Columbus.  Admission to the expo is $5, plus parking.  The particulars here:

  • WHEN:  SATURDAY, February 21, 2009 and SUNDAY, February 22, 2009
  • TIME:  10 AM - 4 PM Saturday; 11 AM - 4 PM Sunday
  • WHERE:  Franklin County Veterans Memorial Center
    • 300 West Broad Street
    • Columbus, OH  43215 

The expo will showcase over 100 proven, suvccessful, frachise and business opportunity concepts.  It will also provide valuable educational resources and a wide range of advisors.  For more details on this event, click here.

Lately, I've been developing an interest in franchising law so I'm thinking I might check this one out. 

Ohio Supreme Court Strikes Its Blow in Stabilizing Financial Markets by Upholding Attorney Fee-Shifting Provisons Applicable to the Reinstatement of Residential Mortgages in Foreclosure

Last week, in a relatively unheralded decision (which didn't even rate an "official" summary by the Court's Public Information Office), the Ohio Supreme Court served notice that there's more than one way to look at certain aspects of the deepening foreclosure crisis.  In Wilborn v. Bank One Corp., 2009-Ohio-306 (hat tip to Justin Ristau for his summary in a Bricker & Eckler Creditor Rights & Bankruptcy E-Alert which called my attention to the case), the Court arguably departed a bit from established precedent to uphold an attorney fee shifting provision in the context of a residential mortgage reinstatement following the commencement of foreclosure proceedings.  Why?  Because the stability of the market demanded it.  But I'm getting ahead of myself here.

In my last post, I explained that generally speaking, everyone pays their own attorney fees in the United States, regardless of whether they wind up on the winning or losing side.  I also mentioned that one exception to this general rule was when the parties agreed between themselves that a particular party or parties was entitled to recover their attorney fees from the other side in the event they ultimately prevailed.  But that this sort of provision only really worked where both sides had relatively equal bargaining power.

Nearly all commercial loan documentation contain provisions obligating the borrower to pay the lender's attorney fees incurred in connection with the lender's enforcement of its rights under those documents.  Many consumer mortgage documents also contain such a provision.  However, in Ohio, up to now there have been several cases involving the enforceability of such provisions in the context of the enforcement of a debt -- and in foreclosure proceedings in particular -- which have generally found them to be against public policy and thus not enforceable.

What Wilborn Held.  What make Wilborn interesting is that, particularly in the current foreclosure crisis and overall difficult financial situation, it would have been VERY EASY for the Court to strike down the attorney fee shifting provisions.  While addressing a fairly unique fact pattern, the Court's naked capitalist reasoning and what it may portend for subsequent attorney fee shifting cases are worth examining. 

In Wilborn, the Ohio Supreme Court's syllabus states:

A provision in a residential mortgage contract requiring a defaulting borrower to pay a lender's reasonable attorney fees as a condition of terminating pending lender-initiated foreclosure proceedings on a defaulted loan and reinstating the loan is not contrary to Ohio statutory or decisonal law or against Ohio public policy 

Wilborn  Facts and Procedural History.  The case involved an appeal by 11 different plaintiffs in a class action (apparently a declaratory judgment action) challenging the enforceability of an attorney fee provision in a standarized residential mortgage.  After the lender had initiated foreclosure proceedings (but prior to the entry of a foreclosure judgment decrees), the plaintiffs had all entered into some sort of reinstatement of their defaulted mortgage.  In addition to bringing the defaulted mortgage current, the lender required the plaintiff borrowers to reimburse the lender for its attorneys fees and other collection costs.  The trial court dismissed the case on the grounds that payment of attorney fees as a condition for reinstatement was permissible.  The Court of Appeals affirmed.

The Reasoning.  The Ohio Supreme Court acknowleged that two very ancient cases - namely Leavans v. Ohio Natl. Bank, 50 Ohio St. 591 (1893) and Miller v. Kyle, 85 Ohio St. 186 (1911) - had long stood for the proposition that attorney fee provisions in connection with the enforcement of a debt obligation, particularly in foreclosure situations, were not enforceable.  It also recognized the holdings of Nottingdale Homeowners' Assn v. Darby, 33 Ohio St3d 32 (1987) and Worth v. Aetna Cas. & Sur. Co., 32 Ohio St3d 238 (1987)  to the effect that such provisons had to be the product of bargaining between parties of equal strength.

Now in the current economic climate, the plaintiffs-borrowers probably expected - and I certainly would not have been surprised  - the Ohio Supreme Court to apply these precedents easily and strike down the attorney fee provisons forcing poor defenseless folks on the verge of losing their homes to pay big bad banks for their legal costs in enforcing a mortgage that might even have been unfairly foisted upon the homeowner in the first place.  But that's not what happened

Not Against Public Policy

Instead, the Ohio Supreme Court first drew a distinction between foreclosure proceedings to enforce a mortgage and reinstatement.  It held that "reinstatement is not the enforcement of a debt obligation" and that consequently the public policy considerations of the ancient cases concenring "imposition of a penalty' were simply not relevant.  The Court explained:

A defaulting borrower is not entitled by law to have a mortgage loan reinstated.  Upon a borrower's default, a lender is entitled to initiate  foreclosure proceedings, to be paid in full, and to sever its relationship with the defaulting borrower.  A defaulting borrrower's right to reinstate the mortgage loan arises solely from the terms of the residential mortgage agreement between the parties.  Reinstatement occurs only when the defaulting borrower chooses reinstatement and consequently, chooses in the existing foreclosure proceeding to forgo those statutory protections arising from the foreclosure process.  The defaulting borrower's agreement to pay the lender's attorney fees incurred in connection with the foreclosure proceedings is a reasonable exchange for the right to require the lender to reinstate the defaulted mortgage loan and to forbear the lender's legal rights to foreclose, be presently paid in full, and sever the relationship with the defaulted borrower.

Thus, a mortgage reinstatement provison in a residential mortgage agreement creates no obligation on a defaulting borrower to pay a lender's attorney fees until the borrower exercises his or her choice to reinstate.  Thus the borrower's obligations to pay such fees does not arise solely as a consequence of the lender-initated foreclosure action.  instead, the obligation arises only upon the defaulting borrower's voluntary exercise of the contractual right to reinstate the mortgage loan, a right gained in exchange for the lender's surrender of the present right to foreclose.  

No Negative Implication of ORC 1301.21

The Ohio Supreme Court also found unpersuasive the borrowers' argument that the negative implication of Ohio Rev. Code 1301.21 - which is relatvely recent  (in the sense that it has become law during the course of my legal careeer)  and DOES allow attorney fee shifting provisons in larger commercial loans - was that the General Assembly did not intend to all such provisons in the consumer mortgage context.  Frankly, I thought this was a pretty good argument. but the Court simply put blinders on and said, well that's not what is says. 

No Contract of Adhesion - Equal Bargaining Power Exists

Perhaps even more surprising was the Ohio Supreme Court's choice to go "big picture" when considering the relative bargaining strength of the parties to a residential mortgage.  Instead of focusing on the obvious vast chasm in bargaining power between the individual homeowner and the lender, the Ohio Supreme Court instead chose to consider the entire business and commercial context in which the terms of the standarized mortgages were determined, launching into an extensive recitial of how Fannie Mae and Freddie Mac came to have standardized forms at all.  Thus, according to the Ohio Supreme Court:

although none of the Borrowers or Lenders in this case were involved, those who did participate in the process that created the uniform mortgage forms were virtual proxies for the consumers and lenders who would eventually use the product.  That process brought together many sophisticated parties with competing interests and significant bargaining power.  The reinstatement provison, including the payment of attorney fees incurred by the lender as a condition of reinstatement, was thus agreed to in a representative process of free and understanding negotiation between parties with equal bargaining power. 

Public Policy In Fact Demands Upholding Attorney Fee Shifting Provisions

In what must have seemed to the borrower-plaintiffs like adding insult to injury, the Ohio Supreme Court went on to conclude that not only did public policy not preclude enforcement of the attorney fee provisions- it in fact DEMANDED enforcement of such provisions.  As the Ohio Supreme Court saw it, weighing in the balance was nothing less than the stability of Ohio's mortgage business itself:

public policy strongly favors the use of these uniform mortgage forms to further Congress's stated purpose and to permit the trading of Ohio's conventional mortgages on the secondary market.  To declare some part of these forms unenforceable would make Ohio less competitive in the secondary mortgage market, thwarting the objectives of the Fannie Mae and Freddie Mac enabling legislation, denying lenders liquidity for their investment portfolios, and decreasing the capital available to borrowers for mortgages.  in light of the economic difficulties afflicting the national economy as of late, and particularly in the housing sector, our decision today also serves the public policy of this state by avoiding further destabilization,  

Bone to the Borrower

Almost as an afterthought, the Ohio Supreme Court threw borrowers a bone in a footnote to the effect that of course the amount of attorneys fees must still be "fair, just and reasonable as determined by the trial court upon full consideration of all the circumstances of the case." 

Some Thoughts and Implications.  While the gulf in bargaining power between consumer advocates and lenders is not nearly so wide as that between lender and consumer borrower, I'm not altogether convinced that characterizing the parties involved in hammering out the standardized mortgage forms as being of equal bargaining strength is all that accurate. 

In addition, while I "get" the distinction between foreclosure as a debt enforcement procedure and the "privilege" of reinstatement, I'm not convinced that such a distinction necessarily matters when it comes to public policy.  Personally, I've always felt that with consumer obligations such as auto loans or home mortgages, a slight presumption towards the consumer was not necessarily a bad thing.  My rationale is that, unlike business and commercial loans, in which someone has voluntarily decided to enter the business world in the hopes of making considerable money (and therefore needs to be willing to accept the risks of failure), home and auto loans are part of the fabric of everyday existence in America and are essentially unavoidable obligations.  As such, it is more appropriate for there to be protections for the borrower. 

Perhaps one of the ironic outcomes of this decision is that small commercial enterprises involved in commercial transactions with larger more powerful business partners may now actually have greater protection against an attorneys fee provision than the average consumer mortgage borrower.

Even When You Win You Pay - The American Rule When It Comes to Paying Attorney Fees

One of the questions I get asked most often by clients, even sophisticated executives, is whether they will be able to get reimbursed for the attorney fees they are paying me if we win.  And of course, they are always disappointed when I answer, well, probably not, especially if you don't have it in your documents to begin with.   

American Versus English Rule.  Ohio, as (nearly?) everywhere else in America, follows the "American Rule" that generally each party, win or lose, is responsible for  the payment of their own attorney feesSee Nottingdale Homeowners' Assn v. Darby, 33 Ohio St3d 32 (1987).  Most of the rest of the world (including Great Britain) follows the English Rule's "loser pays" system in which the losing side routinely has to pay the attorney fees and related litigation expenses of the victorious party As one might expect, in some jurisdictions, there is of course some measure of "insurance coverage" one can buy from private companies in exchange for payment of an appropriately priced premium to cover the unfortunate possbility of defeat.

Exceptions Within the American Rule.   As with any good rule of law, there are naturally exceptions to the American Rule (see Columbus Check Cashers, Inc. v. Rodgers. 2008 -Ohio- 5498 (10th App. Dist.)):

  • Statutory Mandate
  • BadFaith/Unjust Enrichment 
  • Contractual Agreement

Statutory Mandate

In part because of the perceived egregiousness of the injury if proven, certain claims - notably in the discrimination area - are covered by explicit statutory provisions which allow for collection of one's attorneys' fees if victorious.  Other examples are certain consumer protection laws. 

In the business context, I've previously posted about collection of attorney fees (and other damages) with respect to bad checks.  Another useful example is the provisions of Ohio Rev. Code 1301.21 that allows enforcement of provisions for reasonable attorney fees in contracts in excess of $100,000 which do not evidence a debt which is primarily personal, family, or household in nature.

Bad Faith; Unjust Enrichment 

In a FEW, RARE - no, this is PROBABLY NOT your case - situations, a Court may find that a lawsuit has been brought, or that a defense has been advanced, in bad faith.  In these situations, a litigant can ask the Court to force the other side to pay its attorney fees.  Let's be very clear about this exception: IT DOES NOT HAPPEN VERY OFTEN!!!  

It's also possible, although also rather unlikely, that a Court may determine that one party has been unjustly enriched as the result of another party's actions.  Thus, for example, an innocent retailer might (but probably will not) be able to recovery its attorneys fees spent defending a products liability lawsuit in which the manufacturer is the actual party with liability

Contractual Agreement

The largest gap in the American Rule occurs when parties have contractually agreed to pay the other's attorney's fees in the event of being on the losing end of some dispute arsing out of the contractual arrangement.  The key, in Ohio and elsewhere, is whether sophisticated parties freely negotiated the terms requiring payment of the attorneys fees of the prevailing partyWorth v. Aetna Cas. & Sur. Co., 32 Ohio St3d 238 (1987)   However, agreements to pay attorneys fees in a "contract of adhesion, where the party with little or no bargaining power has no realistic choice as to terms" are not enforceableNottingdale Homeowners' Assn v. Darby, 33 Ohio St3d 32 (1987). 

In particular, one-sided attorney fee shifting provisions in which only one side (e.g. the borrower) has to pay the other's attorneys fees in the event that side prevails - but the reverse is not true - have generally been held unenforceable.   (see Columbus Check Cashers, inc. v. Rodgers. 2008 -Ohio- 5498 (10th App. Dist.) 

However, the Ohio Supreme Court's recent decision in  Wilborn v. Bank One Corp., 2009-Ohio-306 (which I will discuss in detail in my next post) may throw at least a little hope to parties wishing to impose attorney fee shifting provisions on others, but only in some fairly unique circumstances.

BIZPOINTER: Bottomline, if you want to be able to be reimbursed for any attorneys' fees you wind up incurring with respect to enforcing a contract or other agreement, it's likely to be a double-edged sword.  To maximize the liklihood of a court enforcing such a provison in your agreement, you may have to be willing to accept an "equal opportunity" type provision that gives this right to the "prevaiing party", regardless whether that's you or the other side.

Even if it is in the agreement, expect any such provision to be challenged on the basis that you were the domineering force and the other side had no bargaining ability to avoid the inclusion of such a provison.

And if it's not in your agreement or the lawsuit isn't about the breach of a consensual agreement, you should probably just forget it in most cases.

SOOO...   like I said, probably not going to be able to get the other side to pay your legal fees.  Sorry.

 

 

All's Fair in Love and War... and Business? Tortious Interference with Contract or Business

We've all been taught that American business is built on the concept of competition and free enterprise.  At the same time, we all have a deep-rooted metaphysical sense of "fairness" which sets the outermost limits on where we are willing to let "pure" competition go.  Where that line goes is what "tortious interference" with business or contract is all about.  In essence a "tortious interference" claim is about saying that a competitor in the marketplace misused information or otherwise just went  "over the line"  when it came to the tactics used to solicit clients, obtain business that the complaining plaintiff believes should rightfully have been his, cause customers to stop patronizing another's business, or otherwise adversely affect the competitor's business and/or financial prospects.

The tort of "tortious interference", whether with "contract" or with "a business relationship", is one of the most common claims made in business disputes.  It is often seen in tandem with allegations of misappropriation of trade secrets, breach of confidentiality or non-compete provisions, or defamation claims.  The difference between the two flavors of tortious interference is that "tortious interference with CONTRACT" requires the wrongdoer to have impermissibly adversely affected an ACTUAL formal contract in place between the complaining plaintiff and another entity; "tortious interference with BUSINESS or BUSINESS RELATIONSHIP" is broader and includes intentional interference by the wrongdoer with business dealing of the complaining plaintiff with another entity which may not yet have resulted in a contractual relationship.

Tortious Interference with Contract.  In Ohio, the Ohio Supreme Court recognized the existence of a claim of tortious interference with contract in Kenty v. Transamerica Premium Ins. Co., 72 Ohio St.3d 415 (1995).  It joined a number of other states in adopting the definition set forth in the Restatement of the Law 2d, Torts:

One who intentionally and improperly intereres with the performance of a contract (except a contract to marry) between another and a third person by inducing or otherwise causing the third person not to perform the contract is subject to liability to the other for pecuniary loss resulting to the other from the failure of the third person to perform the contract.

To prevail on a claim alleging tortious interference with contract, you must show all of the following:

  • the existence of a contract
  • defendant's  knowledge that contract existed
  • defendant wrongdoer's intentional interference and procurement of breach of contract
  • defendant wrongdoer's lack of justification for his actions
  • damages resulting from contract breach

 The contract interfered with can be express or implied.  It does not have to be a written agreement.

Tortious Interference with Business Relationship.  Ohio  law also recognizes claims for tortious interference with a business relatinship applicable when there may not have been a specific contractual relationship.  A&B-Abell Elevator Co. v. Columbus/Cent. Ohio Bldg. & Constr. Trades Council, 73 Ohio St.3d 1 (1995).  Here, one must show:

  • existence of a business relationship
  • defendant's knowledge of the business relationship
  • defendant wrongdoer's intentional interference causing a breach or termination of the relationship
  • damages resulting from wrongdoer's actions

In both cases, the wrongdoer must have acted intentionally and the interference must have been without justification.  To determine whether the defendant acted improperly, the Ohio Supreme Court set down the following factors in Fred Siegal Co,, L.P.A. v. Arter & Hadden, 85 Ohio St.3d 171 (1999):

  • nature of the defendant's conduct
  • defendant's motive
  • business interests of the complaining plaintiff which were interfered with
  • interests sought to be advanced by the defendant
  • weighing of the social interests in protecting the defendant's freedom of action versus protecting the plaintiff's business and contractual interests
  • proximity of defendant's actions to the alleged damages caused
  • relations between the parties.

 

Ohio Judgment Interest Rate ALERT

Now that the calender has rolled over to 2009, everyone should also be aware that the permissible rate of interest on judgments obtained in Ohio has changed as well.  For new judgments obtained in Ohio courts in 2009 for tort claims or with respect to contracts (including promissory notes and trade accounts) that do not otherwise specify an interest rate, the new rate of interest is ONLY 5%.  This is the lowest it's been since 2005 and quite a drop from the 8% applicable in 2007 and 2008.  For a more detailed explanation of how this number is determined and calculated, visit my previous post "Determining Interest on Ohio Judgments".

Judgments obtained prior to 2009 can continue to accrue interest at the rate specified in the applicable judgment entry.  However, new judgments obtained in 2009 will only accrue interest at 5% even if the permissible rate goes back up in subsequent years.      

Business Courts - Coming to an Ohio Court Near You (Maybe)

If you wait long enough, all things old become new again. For a brief four year period over 150 years ago, Ohio had a statutory “commercial court” in which business oriented disputes were resolved. Now a new four-year pilot program will try the idea out again.

New Age of Business Courts

Ohio is among many jurisdictions experimenting with the concept of specialized courts for “business” disputes. One of the driving forces behind this trend seems to be the impression/assumption that having such a specialized court is instrumental in attracting and retaining businesses to a state.  This article about New Hampshire's recent jump on to the business court bandwagon gives you the flavor of this sentiment. 

The 200-year-old Delaware Court of Chancery is of course the grand-daddy of them all. However, Chicago, Manhattan, and North Carolina have had such courts for more than a decade and Rhode Island, Massachusetts, Las Vegas, Reno, Atlanta, Boston, and Pittsburgh have also instituted business courts in some form. Most recently Maine and South Carolina have implemented programs. Colorado and Michigan are currently giving serious consideration to the possibility.  For more information, visit the following:

Lee Applebaum has penned a very informative article published in the March/April 2008 issue of the American Bar Association’s Business Law Today magazine entitled “The ‘New’ Business Courts: Responding to Modern Business and Commercial Disputes” which provides an excellent overview of the new trend towards specialized business courts. As Lee explains, the new “business” courts tend to have jurisdiction extending beyond the traditional equity jurisdiction exercised by the Delaware Court of Chancery. In addition to the variety of procedural approaches various jurisdictions have taken in establishing “business” courts and/or “commercial dockets”, the scope of cases accepted differs from one court to another.  

  • The same issue also has a number of other articles focusing on business/commercial and other specialized courts, both in the U.S. and elsewhere in the world.

Ohio's New  "Business" Courts 

About a year ago, Ohio Chief Justice Thomas Moyer appointed a Task Force to study the best method for establishing commercial litigation dockets in Ohio’s trial courts.  The Ohio Supreme Court has now approved a pilot program permitting Common Pleas Courts in five counties to voluntarily institute business courts pursuant to new temporary rules 1.01 to 1.11 of the Rules of Superintendence of the Courts. Carolyn Kobus, a law clerk at my law firm this summer, prepared an excellent summary of these rules.

Business First (which continues to persist in  requiring paid access to its archives) gave this update as to Ohio generally and Hamilton County in particular.  Hamilton County has already moved forward with the plan and Franklin County is currently considering how to implement business courts. The Ohio Supreme Court's Temp. Sup R. 1.03 sets out the sorts of cases that will be accepted; they are:

  1. formation, governance, dissolution, or liquidation of a business entity
  2. rights or obligations between or among the owners, shareholders, partners, or members of a business entity, or rights and obligations between or among any of them and the entity
  3. Trade secret, non-disclosure, non-compete, or employment agreements involving a business entity and an owner, sole proprietor, shareholder, partner, or member thereof
  4. rights, obligations, liability, or indemnity of an officer, director, manager, trustee, partner, or member of a business entity owed to or from the business entity
  5. Disputes between or among two or more business entities or individuals as to their business or investment activities relating to contracts, transactions, or relationships between or among them, including without limitation the following:
    • Transactions governed by the uniform commercial code, except for consumer product liability claims
    • purchase, sale, lease, or license of, or a security interest in, or the infringement or misappropriation of, patents, trademarks, service marks, copyrights, trade secrets, or other intellectual property;
    • purchase or sale of a business entity or the assets of a business entity;
    • sale of goods or services by a business entity to a business entity
    • Non-consumer bank or brokerage accounts, including loan, deposit, cash management, and investment accounts
    • Surety bonds and suretyship or guarantee obligations of individuals given in connection with business transactions;
    • purchase, sale, lease, or license of, or a security interest in, commercial property, whether tangible, intangible personal, or real property
    • Franchise or dealer relationships
    • Business related torts
    • Cases under antitrust laws;
    •  Cases relating to securities, or relating to or arising under federal or state securities laws
    • Commercial insurance contracts, including coverage disputes.

There is also a specific list of cases which the “business” court will not hear; these are:

  • Personal injury, survivor, or wrongful death matters
  • Consumer claims against business entities or insurers of business entities, including product liability and personal injury cases, and cases arising under federal or state consumer protection laws;
  • occupational health or safety, wages or hours, workers’ compensation, or unemployment compensation
  • occupational health or safety, wages or hours, workers’ compensation, or unemployment compensation
  • Matters in eminent domain;
  • Employment law cases
  • Cases in which a labor organization is a party
  • Cases in which a governmental entity is a party
  • Discrimination cases based upon the United States constitution, the Ohio constitution, or the applicable statutes, rules, regulations, or ordinances of the United States, the state, or a political subdivision of the state;
  •  Administrative agency, tax, zoning, and other appeals;
  •  Petition actions in the nature of a change of name of an  individual, mental health act, guardianship, or government election matters
  •  Individual residential real estate disputes, including foreclosure actions, or non-commercial landlord-tenant disputes
  • domestic relations, juvenile, or probate division of the court
  • jurisdiction of a municipal court, county court, mayor’s court, small claims division of a municipal court or county court, or any matter required by statute or other law to be heard in some other court or division of a court
  • Any criminal matter, other than criminal contempt in connection with a matter pending on the commercial docket of the court

Will Ohio's Business Courts Work?

One weakness I see in the pilot program is the assignment procedure for getting the case to a “commercial docket judge.” It relies upon the attorneys involved in the case to file appropriate motions to have the case transferred, and if they fail to do so, by the judge presiding over the case. To me it seems like it would have been a whole lot easier to have the case designated as a “commercial” case when filed and routed directly to the appropriate judge from there. In Franklin County, cases such as foreclosure, professional tort, and other particular sorts of cases are already separately designated by specific letter abbreviations included in the case number they are given. 

In addition, while the temporary rule requires a ruling on the transfer motion with two days, as well as decisions on other motions within 60 days, I’m a bit skeptical as to how often that will actually happen in reality.  

On balance, however, I support the concept of “business” courts. Throughout most of my career much of my litigation experience has occurred in federal bankruptcy court. I have always appreciated the fact that you could proceed to deal with the particular issue involved rather than having to begin each time by educating the judge as to the entire philosophical and structural framework of applicable law.  

In addition, over time, as a “regular” down at bankruptcy court, attorneys come to understand the likely range of results emanating from particular recurring fact patterns. This allows attorney to offer better counsel and advice to clients as to the relative merits of settling or pushing forward with the case. That in turn promotes judicial economy as more cases are resolved by the parties now that they have greater certainty as to possible outcomes.

I hope that the Franklin County Common Pleas judges agree to participate in the pilot program.

UPDATE: The Daily Reporter, the daily legal newspaper in Columbus, reports that Franklin County judges will join Hamilton County in a pilot commercial docket program.  Cuyahoga County, where Cleveland is located, is also expected to approve participation in the pilot program.  The pilot program is supposed to be implemented by early 2009 and would remain in effect through July1, 2012.

UPDATE: The University of Maryland School of Law Journal of Business and Technology's website has an up to date  summary of  Recent Developments in State Business and Technology Courts which briefly explains the status in more than twenty states and also has some interesting recent news briefs.  (Hat tip to Rush Nigut of Rush on Business for this link.)

UPDATE:  The Cuyahoga Common Pleas Court is now on board for the pilot program.  Check out this informative Q & A on business courts appearing in The Cleveland Plain Dealer

All About Enforceability of Noncompetes in Ohio

Suppose you’ve decided that you’ve learned all you can from where you work now and want to put it to use by opening your own company.  Or the grass is looking mighty greener at another company in your industry and you’d like to make a move.  Hold on a minute!  Before you turn in your resignation, you need to consider whether you are subject to a noncompetition agreement, and if so, how that will affect your ability to move on.

What Noncompetes Do

Noncompetition agreements, or noncompetes as they are often called, may be a separate agreement, but are frequently part of an employment agreement.  Their purpose is to protect an employer from unfair competition by restricting the ability of an employee to compete with his or her former employer immediately following termination of employment.  Sometimes employees are asked to sign such an agreement after they have already been employed for quite a while.

Essentially, an employee signing a noncompete promises not to start, work in, own, or otherwise be involved with another company competing for the same business for a specified period of time after that employee stops working for the original company.  The idea is that in the course of doing his or her job, an employee learns valuable nonpublic information about how the company operates. In addition, an employer may have invested time and money in training the employee.

General Enforceability

Usually, employees asked to sign a noncompete have little choice but to agree if they want to work or continue to work for the employer.  Not infrequently, the question comes up as to whether this sort of agreement can be enforced.  Perhaps predictably, the answer depends on many things, including what state you are in and how stringent the restrictions are.

A few states such as California, Montana, and Oklahoma tend to view enforcement of noncompetes as against public policy and severely limit their enforceability.  Others have specific statutes governing use of noncompetes. Several states apply a “reasonableness” test, with some making an up or down decision based on the noncompete as written and others modifying the restrictions as they deem necessary.  Wikipedia has a very detailed Non-compete clause entry which focuses specifically on enforceability in California, Massachusetts, Ohio, and Virginia.

In Ohio, so long as the employer hasn’t gotten greedy, noncompetes are generally enforceable, even if they aren’t signed until long after employment originally began.  The Ohio State Bar Association’s News You Can Use feature offers a concise FAQ regarding “Are Noncompetition Agreements Enforceable in Ohio?”    In determining enforceability, Ohio courts look at three main factors enunciated in Raimonde v. Van Vlerah, 42 Ohio St.2d 21, 325 N.E. 2d 544 (1975):

  • Whether the restriction is no greater than is necessary to protect the employer’s legitimate interests
  • Whether the restrictions impose undue hardship on the former employee
  • Whether the restrictions are injurious to the public

How Reasonableness Plays Out

How do these factors work in “real life”?  Of course, every case is different, but there are some general principles. The duration, geographic range, and scope of the prohibition are especially important.  Thus, noncompetes of one year or less are often found enforceable while longer periods become progressively less enforceable. 

Geographic range is related to the nature of the business; if it has a single location and serves only a local clientele, a noncompete prohibiting employment anywhere in the world is unlikely to be enforced.  If there are multiple locations, the prohibited proximity becomes important; restrictions forcing the former employee to work in the next county may be enforceable in these cases.   

Noncompetes which have the effect of preventing any sort of employment by the former employee will generally be found overly broad.  The prohibited activity must be related to the company’s existing or perhaps realistically potential business or industry.

One recent case involving a hairstylist with an eight month noncompete (Charles Penzone, Inc. v. Koster, 2008 Ohio 327 (10th App. Dist.) illustrates how subjective the factors for determining enforceability of noncompetes really are.  It also clearly demonstrates the predominant employer-friendly perspective on the issue which seems to be held by many Ohio courts. 

  • The trial court, in part because there was no evidence the hairstylist had done anything other than service former customers who sought her out, refused to enforce the noncompete.  It also felt that forcing the hairstylist to “scrutinize every potential client who walked through the salon door” was an undue hardship and preventing members of the public from utilizing their preferred stylist was injurious to the public.
  • The Franklin County Court of Appeals reversed, finding that the hairstylist could easily tell which customers were “off-limits” and that the restriction did not prevent those customers from having other hairstylists service them during the restricted period.  

In another case involving a rival title company hiring away a key employee with a five year noncompete, the United States Sixth Circuit analyzed the issues this way in Chicago Title Ins. Co. v. Magnuson, 487 F.3d 985 ( 2007):

Overall, because Chicago Ttle had critical customer and employee relationships to protect, because these relationships directly affected Chicago Ttle’s ability to compete in the market, because Magnuson could influence the continuity of these relationships, because the [noncompete] Covenant contained appropriate geographic and temporal limits, because Magnuson had other means to support himself (his law degree), and because at least some of Magnuson’s relationships were established or strengthened during his employment with Chicago Title, we find that the district court properly concluded that the Covenant was reasonable for at least two years following Magnuson’s departure from Chicago Title.

So what happens if you violate a noncompete?  Your former employer can sue you for damages which may be lost business because of your actions – this could result in very expensive attorney fees -- and the pending lawsuit will often have the effect of lengthening your noncompete period. 

Clients sometimes ask me whether it matters that they signed the noncompete years ago, apparently in the hope that there is some sort of automatic expiration period.  No it does not matter how long ago or how recently you signed the noncompete.   

What if other people have left and the employer has never really enforced the noncompete before?  Well, maybe you might have something here.  This is, by the way, why you should expect to be sued if you violate a noncompete; failing to come after you might make it more difficult for the employer to enforce the noncompete later against someone else.

What if the company gets sold to a new owner?  Read my post on "Can a New Owner Enforce a Noncompete Made by an Employee with the Prior Owner?"

Drafting Tips for Employers

From an employer perspective, the key is to be realistic about the restrictions placed upon former employees.  A 2006 article in HR Magazine by Stephen L. Richey entitled “Tailor Non-competes to a T: a One-Size-Fits-All Non-compete Agreement Won’t Pass a Judge’s Inspection” provides several helpful hints about what to think about.  Employers can also take some comfort in the fact that Ohio courts will usually modify noncompetes that go too far rather than simply refusing to enforce them at all.  

Forming Contracts in the Age of George Jetson and Spacely Space Sprockets

Perhaps you remember the Saturday morning cartoon The Jetsons featuring poor George Jetson and his trials and tribulations in a future filled with all manner of technological conveniences.  (Click here if you've just been hit with a wave of nostalgia and want to relive episodes.)  George's job at Spacely Space Sprockets mostly consisted  of pushing a button at his computer, sorta like all of us do now. 

While George may have intended to make contracts with the push of the button, we don't always realize that's exactly what we've done.  Sometimes it's not "just" e-mail - you just made a binding contract.

Most of us think of e-mail as an informal casual form of communication.  As a result, we tend to be much less careful about what we say than when we put it in an old fashioned letter. And that could be trouble when sending e-mail about the terms of a business deal you think you're still "just" negotiating.  I've posted before about how a series of letters exchanged between two parties can sometimes result in a contract being formed.  The same thing can happen with e-mails, or even voicemail.

Uniform Electronic Transaction Act. Ever heard of the Uniform Electronic Transaction Act (UETA), codified in Ohio in 2000 as Ohio Revised Code Chapter 1306?  It takes contracts into the 21st century by expanding the meaning of what it means to be the time honored "written agreement" and "signature" needed to form a binding contract enforceable against the parties to it. 

The UETA defines an "electronic record" in such a way as to include both e-mail and voicemail.  In addition, an "electronic signature", defined as "an electronic sound, symbol, or process attached to or logically associated with a record and executed or adopted  by a person with the intent to sign a record", can easily include something as simple as typing your name at the end of an e-mail or even just saying your name when leaving a voicemail. 

The provisions of UETA apply whenever the parties have agreed to conduct negotiations by electronic means.  Importantly, no formal agreement to use these channels is necessary - it can be implied from the surrounding situation and circumstances, including the conduct of the parties.  So... if you use e-mail to work out and close a business transaction, you are potentially at risk for creating a binding contract before you may have intended to do so. 

Real Life Example.  Is this really a potential problem or is it just another of any number of "parade of horribles" that never actually happens in "real life"?  Consider the following e-mail exchange in a recent case (Klebanoff et al. v. Haberle et al., 978 So.2d 598 (La. App, 2008)) regarding the purported settlement of a dispute involving a mineral lease:

  • Phillips: "If you want, you can just propose [the plaintiffs} pay me for what I have in the deal and I will convey my interest to them."
  • Scott: "We agree to this proposal of settlement."
  • Phillips: Demands payment in full, saying "I will not finance.... would expect to be paid for what we have invested at which point we would convey the interest over."
  • Scott: Offer accepted, but also says, "Now it seems as if the only issue that we do not have a complete meeting of the minds with respect to is how much your aunts will 'finance' this transaction/compromise and how much time you will allow them to do it."  Includes other comments, including gratuitous comment that plaintiffs had been "coerced" into signing over the interest at stake.
  • Phillips: "I wll no longer try to work with you, your clients can either pay $56,136,10 in two weeks or I will have my attorney contact you.... Please let me know how you would like to proceed."
  • Scott: Indicates "thrown for loop" by demand for immediate payment instead of payment plan, but says, "Nevertheless, subject to working out the financing aspect, we have a compromise.  I will do what I can do to scrounge up some financing for Carla and Melinda."
  • Phillips: "If I don't receive the money before the logging of the 30-3 the deal is off and you will have to resume litigation....  Expect a letter outlining our conversation and my proposal from my attorney.  I will have [the accountant] include the information you requested below."
  • Scott: "I am pleased we have a deal.... I look forward to hearing from your attorney so we can get this matter concluded." 
  • Phillips: "What deal do we have?  The 33% back in after payout or the payment of the un-recovered funds before logging the Frierson 30-3."
  • Scott: Inquires why hasn't gotten the documentation "to close our settlement of a return assignment of yours and Haberle's interest in the Yarber lease for the unrecovered amount of $56,000."
  • Phillips: "The 33 percent back-in is the current structure....  However, I would rather just get the money I have in it back and move on....  We can make the deal effective Feb 1 and any additional funds received will be forwarded to your clients."
  • Scott: Advises that $$ ready to be transferred and requests assignment documentation to be executed.
  • Some back and forth e-mails about the assignment and preparation of a general release.  Scott eventually files with the Court to enforce the settlement.

>>>>> Court determined that the parties had indeed reached a binding agreement, saying:

the parties'positions were clearly expressed in writings which are recognized under the [UETA].  The object of their communication was never anything other than a compromise,  We find no presumption of an intent not to be bound until the execution of a contract in a special form. 

So what should you do?  Stop using e-mail and voicemail?  Well maybe yes if you want to be super safe.  But for the rest of us who can't imagine how we ever did business without e-mail and voicemail, the best answer is to be just a little more careful in using e-mail and voicemail.

  • If you're frequently using e-mail to reach a deal with someone, it may be a good idea to add a standard disclaimer below your signature line indicating that the message is not intended to form a binding contract until ultimately reduced to a single document signed by both parties.  If you don't want to include this sort of disclaimer on all your e-mails, at least mention something early on, and perhaps later as well, about how of course everything needs to be reduced to a separate written agreement and reviewed by your attorney before it becomes binding. 
  • When leaving a voicemail, don't get so specific on all the terms unless you really are at the point that you're ready to have a deal.  Sometimes it might just be better  to leave a short "call me" message.

My Favorite Ohio-Based Law Blogs

Now that I've been doing this law blog thing for about eight months, I've had a chance to get acquainted with my neighbors in the blogosphere.  There are of course my subject matter compatriots all across the country that I've enjoyed coming to know through their blogs (Chris Moander of the relatively new Wisconsin Business Law and Litigation blog and Rush Nigut of Rush on Business from Iowa (the home in my youth) especially come to mind).  But today I wanted to focus on my geographically proximate neighbors practicing law in Ohio while writing their blogs.  

Like anyone else I have my favorites.  I don't claim to be any arbiter of quality or worth so the following is really nothing more than what I've found I've liked the most so far. 

Perhaps my own personal favorite Ohio-based blog is The Briefcase which has been published by solo practitioner Russ Bensing for quite a while.   It promises to provide "commentary and analysis of Ohio law" and it certainly delivers.  Russ gives brief summaries and case updates of Ohio civil and criminal cases decided by the various Court of Appeals and the Ohio Supreme Court with a bit more criminal than civil cases.  While this is of course useful, his regular "Friday Roundup" feature focusing on the more entertaining legal cases out there is a must-read for me every week.  In addition, even the case updates and summaries are given with a definite bit of "attitude" that makes them much more interesting than the usual dry case summary.  And his "About" section is particularly well done.  Russ's stuff is not often the sort of thing I tend to link to (which may say more about me than him), but I certainly appreciate his contributions.

My other "substantive" favorite  Ohio-based blog is the Ohio Employer's Law Blog published by Jon Hyman of Kohrman, Jackson & Krantz  for more than a year.  Its tagline is  "Practical employment law information for businesses in Ohio and beyond."  What I like about this blog is Jon's well written, informative, and useful (even "practical") posts about important issues in the labor and employment law areas.  I also think Jon's analysis of the legal issues he covers is clear and seems right on point.  In addition, I like his regular "What I'm Rreading" series which features several quick links to other interesting posts around the blogosphere.  I don't practice in this area so I appreciate having such excellent resource available to keep me up to date about pertinent legal developments. 

Ohio Employer's Law Blog is one of two Ohio-based blogs focusing on employment and labor issues.  The other is Porter, Wright, Morris & Arthur's Employer Law Report which says it will be "Reporting on recent legal developments and trends affecting employers".  It has been published sporadically over the last couple of years, but now seems to be adding new worthwhile posts more frequently. 

The D&O Diary published by Kevin M. LaCroix of Oakbridge Insurance Services, an insurance intermediary focused exclusively on management liability issues, focuses on perhaps the most complex issues of any Ohio-based law blog.  It is intended to be "A Periodic Journal Containing Items of Interest from the World of Directors and Officers Liability, with Occasional Commentary".  I haven't had much chance to become fully acquainted with this blog yet, but hope to so in the near future.

When it comes to coverage of both substantive and professional developments of interest to Ohio lawyers, I like the Cleveland Law Library Weblog the best.  It explains that "our goal is to inform local attorneys of major legal developments important to their practice".    I often find ideas for posts by reading this blog and appreciate the links usually provided.  The Cincinnati Law Library Blog  and the Moritz Legal Information Blog which provides "Legal Information and Research Resources Brought to You by The Michael E. Moritz Law Library at The Ohio State University" also provide these sort of services.

One of the newest Ohio-based law blogs is the Ohio Real Estate Blog published by the attorneys of the Real Estate Practice Group of Kohrman, Jackson & Krantz which started up only a couple of months ago in April.  In same real estate practice area is the Build on This! blog published by the attorneys of the Real Estate and Construction Practice Group of Buckingham, Doolittle & Burroughs, LLP which offers "Current news, information, and events affecting the real estate, construction and land use industry and its professionals".

Another recent addition to the blogosphere is the Reasonable Doubts blog published by Jeffrey Davis.  It started in March 2008 and, as its name would suggest, focuses on crminal law.  In addition, the Ohio Family Law Blog, published by Robert Mues of Holzfaster, Cecil, McKnight & Mues, LPA, began in December 2007 and tries to provide "Family Law and Divorce Information for Ohio Families Seeking Solutions".

Interestingly, there are TWO Ohio based law blogs called Sixth Circuit BlogOne seems to focus on criminal law and offers "Case summaries and commentaries by federal defenders of the Sixth Circuit".  The other, published more sporadically by Eric Zagrans, focuses primarily on civil law and is "Devoted to Appellate Law and Practice Within the Sixth Circuit and Its Constituent States"

Rounding out the roster of Ohio-based law blogs (at least those I'm aware of) are the following with which I am less familar, in part because they relate to areas of law with which I have less experience in my day to day practice:

While there are several newer Ohio based law blogs, there are also many that have been published for two or three years or even longer.  There are also some earlier Ohio-based blogs that are no longer publishing.  In addition, there are several "business" blogs based in Ohio that touch on legal issues from time to time, but that's a subject for another day.

I hope I haven't forgotten anyone, but if I have, just add a comment with your URL and then we'll know about you too. 

The "Hows" and "Whens" of Getting an Attorney Involved in Collecting Delinquent Accounts

Your business supplies a service or product to a customer and then bills the customer.  One month goes by, then two, and you hear nothing from the customer - no payment, no complaint, no explanation.  By the third month, you are probably becoming rather irritated at the very least and depending on how things are going financially, may be getting a bit concerned.  Or perhaps you've called the customer only to receive a series of excuses and promises that payment will soon be forthcoming.  What do you do?

Chris Moander of the Wisconsin Business Law and Litigation blog has been making a series of posts about how and when to make the decision to go to court to collect these sort of delinquent accounts.  My favorite, with the attention-getting title of "Would lower legal bills motivate you to organize your files?", explains what sort of information and records are helpful to your attorney when you turn the account over ro him or her for collection.  

What to Give Your Attorney.  I agree with everything on Chris' list and with his general point that the more organized information you can give your attorney about a delinquent account, the more quickly -- and inexpensively -- things can move forward.  While all of the items mentioned by Chris are certainly helpful, here's my list of what I find especially useful when I am asked to file a lawsuit against a customer who hasn't paid as agreed:

  • Basic contact information (i.e.name, address, phone) of customer
  • Credit application, purchase order, or contract documenting the purchase
  • Invoice
  • Ledger or account history for at least the last 3-4 months
  • Copy of any checks previously sent by the customer (or information about the bank used by the customer)
  • Any correspondence (including e-mails) exchanged (i.e. sent to, or received from) the customer relevant to the outstanding debt
  • Any pertinent information about general nature or length of the relationship with the customer, i.e. was it generally good before this or has this customer always been difficult, is this a huge part of your revenues

With this information, I can get a fairly good idea of what the best approach might be and have what I need to file a lawsuit.  Getting it on the front end saves both time and money.

Why Collect?  Chris also addresses the question "Why collect?", and in another post entitled "Time to call Mr. Wolf", provides some guidelines concerning when it might be time to turn the matter over to your lawyer.  Again I agree wholeheartedly with Chris, but let me add some additional thoughts.  As far as the "why", that much seems rather self-evident.  Unfortunately, the world is not a perfect place and not everyone voluntarily does what they should.  If you're not willing to force the issue of payment when appropriate from time to time, it won't be long before you find you're not making any money and may have to go out of business altogether.

Deciding When to Pursue Legal Action.  Knowing "when" to pursue payment through legal channels and "when" it might be helpful to turn the matter over to your attorney is more complicated.  As Chris suggests, if any of the following are true, it probably is time to "go legal":

  • The account is 90 days past due, and in some cases, even sooner.  If you wait too long to pursue legal action, events and circumstances may have occurred in the interim which make the legal option less effective
  • Suddenly there's a "problem" with the product or service sold or the customer now has some other dispute with you and the customer wants some or all of their money back.  Of course in many cases, it makes good business sense to just go along with the customer and give a discount.  However, make sure you are doing that in appropriate cases.
  • You've endured a series of excuses and broken promises that payment is right around the corner.

There are also times when it probably doesn't make sense to play the "legal" card:

  • If there really was a problem or defect in the service or product, even if it wasn't near as big a deal as the customer is now making it
  • The amount at stake is relatively small (or relatively small in comparison to the complexity of the situation resulting in nonpayment - read, lots of legal fees to sort through the facts and counter-allegations)  
  • You have very important noneconomic reasons for wanting to avoid a dispute - perhaps it's your wife's brother's business
  • Someone in your company engaged in some sort of objectionable behavior or made what could be characterized as misleading statements to the customer about any aspect of the business relationship between you (e.g. one of your sales people said somethingto the customer about waiting for the customer to get back on their feet before pressing for payment)
  • There's virtually no chance the customer has any money or assets available to pay any judgment obtained

Thus knowing "when" it's time to pursue legal action is a case by case decision.  Often the choice will not be clear-cut. 

Once you've made the decision to pursue legal action, if the debt is small, you may still be able to handle it without the intervention of a lawyer if you really want to do so.  In Columbus where I live and practice law, and elsewhere throughout Ohio (and probably in other states as well), there are "Small Claims Courts".  In Ohio, these courts only have jurisdiction to hear matters involving $3,000 or less.  In addition, while it is possible for an officer or employee of the company to handle the case on behalf of the company without an attorney, he or she may only present documents such as invoices and testify only about facts of his or her own personal knowledge; no questioning or cross-examination of the customer's witnesses is permitted.  The Small Claims Division of the Franklin County, Ohio Municipal Court has prepared a very useful synopsis of how this court works.

If you decide to consult an attorney, that does not necessarily mean there has to be a lawsuit.  Often a letter from your attorney can prompt a response from the customer and it will be possible to work out a payment plan or other resolution of the matter.  An attorney can also help you make the determination whether pursuing collection makes sense in a particular case.

Fiduciary Duties of LLC Members to Each Other

Suppose your fellow LLC member starts a new business which competes with the LLC's business.  Can he or she do that?  Well the answer depends upon what state your LLC is organized in and what your Operating Agreement says.  It may also depend on how sophisticated the members are.

In Ohio, the default presumption is that fiduciary duty among members of an LLC, especially in what might be called a "closely held" LLC with few owners, exists and would prevent this sort of behavior.  However, Ohio courts have shown a willingness to allow parties to restrict or modify this obligation with the provisions of the operating Agreement itself. 

McConnell v. Hunt Sports EnterprisesIn Ohio, the key case is McConnell v. Hunt Sports Enterprises, 132 Ohio App.3d 657, 725 N.E.2d 1193 (10th App. Dist. 1999).  The case involved Lamar Hunt and Columbus' "Mr. Mac" who eventually became the majority owner of the Columbus Blue Jackets NHL hockey team.  It arose in the context of Columbus' efforts to attract a professional sports team.  McConnell and Hunt were both members of an LLC called Columbus Hockey League, LLC ("CHL") which was formed according to its Operating Agreement to "invest and operate a franchise in the National Hockey League". 

At some point along the way, Mr. Mac and some of the Columbus members of CHL, individually and not on behalf of CHL, went ahead and signed a lease and ownership agreement for an NHL team.  This group then filed a declaratory judgment against Lamar Hunt's entity to the effect that they had not violated CHL's Operating Agreement.  The Hunt group then counterclaimed alleging breach of fiduciary duty and seeking an injunction preventing the NHL from granting the franchise to Mr. Mac's group.  

Both the trial court and the Ohio Court of Appeals found that the Operating Agreement itself allowed competition and held that consequently no breach of fiduciary duty occurred.  Indeed section 3.3 of the Operating Agreement provided:

Members May Compete.  Members shall not in any way be prohibited from or restricted in engaging or owning an interest in any other business venture of any nature, including any venture which might be competitive with the business of the Company...  

The Court further explained:

In the case at bar, a limited liability company is involved which, like a partnership, involves a fiduciary relationship.  Normally, the presence of such a relationship would preclude direct competition between members of the company.  However, here we have an operating agreement which by its very terms allows members to compete with the business of the company.  Hence, the question we are presented with is whether an operating agreement of a limited liability company may, in essence, limit or define the scope of the fiduciary duties imposed upon its members.  We answer in the affirmative.

In reaching this conclusion, the Court considered existing caselaw which established a fiduciary duty in the close corporation context.  It harmonized these cases with its holding as collectively standing for the proposition that both close corporation agreements and operating agreements could permissibly limit the scope of fiduciary duties that would otherwise apply.  It also made it clear that "[i]n general terms, members of limited liability companiesowe one another the duty of utmost trust and loyalty." 

Recent Ohio Caselaw.  More recently, in All Star Land Title Agency v. Surewin Investment, Inc., 2006 Ohio 5729, (8th App. Dist.), the Cuyahoga County Court of Appeals held:

In the present case, a limited liability company is involved which involves a fiduciary relationship.  Normally, the presence of such a relationship would prevent direct competition between the members of the company.  However, here we have an operating agreement which, by its very terms, allows members to compete with the business of the company.

Delaware.  Delaware is even more accepting of a contractual waiver of fiduciary duty.  Section 18-1101 of the Delaware limited Liability Company Act specifically authorizes the restriction or even elmination of any fiduciary duty:

(c) To the extent that, at law or in equity, a member or manager or other person has duties (including fiduciary duties) to a limited liability company or to another member or manager or to another person that is a party to or is otherwise bound by a limited liability company agreement, the member's or manager's or other person's duties may be expanded or restricted or eliminated by provisions in the limited liability company agreement; provided, that the limited liability company agreement may not eliminate the implied contractual covenant of good faith and fair dealing....

(e) A limited liability company agreement may provide for the limitation or elimination of any and all liabilities for breach of contract and breach of duties (including fiduciary duties) of a member, manager or other person to a limited liability company or to another member or manager or to another person that is a party to or is otherwise bound by a limited liability company agreement; provided, that a limited liability company agreement may not limit or eliminate liability for any act or omission that constitutes a bad faith violation of the implied contractual covenant of good faith and fair dealing.

As explained by Francis Pileggi in his Delaware Corporate and Commercial Litigation blog post entitled "Chancery Gives Victory to 'Freedom of Contract'and Refuses to 'Find' Fiduciary Duties in LLC Agreement When Not Clearly Stated", the recent Delaware case of Fisk Ventures, LLC v. Segal underscores this willingness to accept the parties' contractual agreement that no fiduciary duty applies.  Francis believe this case will gather much attention in an ongoing discussion regarding whether fiducairy duties should differ between LLCs and corporations.

Virginia.  A recent post "Members of Virginia LLCs May Not Owe Fiduciary Duties to Each Other" on the Womble Carlyle Unfair Business Practices blog by Mike Holm explores two Virginia cases which found the absence of statutory provisions regarding fiducary duty in the Virgina LLC Act, as compared with their presence in the Virginia Partnership Act to be dispositive in determining that LLC members have no fiduciary duties towards one another.     

Florida.  In Florida, Fla Stat. Section 608.4225 sets forth a number of fiduciary duties for members of limited liability companies.  In addition, pursuant to Fla Stat. Section 608.423 prohibits elimination fo the duties found in Fla. Stat. 608,4225, but does allow the operating agreement to

      1. Identify specific types or categories of activities that do not violate the duty of loyalty, if not manifestly unreasonable; and

      2. Specify the number or percentage of members or disinterested managers that may authorize or ratify, after full disclosure of all material facts, a specific act or transaction that otherwise would violate the duty of loyalty;    (c) Unreasonably reduce the duty of care under s. 608.4225;    (d) Eliminate the obligation of good faith and fair dealing under s. 608.4225, but the operating agreement may determine the standards by which the performance of the obligation is to be measured, if the standards are not manifestly unreasonable;

 California.  In California,  in a manger-managed LLC, a manager owes members the same duties as a partner does to a partnershiop and to the other partners under Cal Corp. section 17153.  According to Cal Corp Code section 17005, "[t]he fiduciary duties of a manager to the limited liability company and to the members of the limited liability company may only be modified in a written operating agreement with the informed consent of the members."  No similar specific provision appears to exist with respect to the obligations between members.

Other States and Resources.  For discussions of the law in other states, visit:

And for those really wanting to get into detail on a slightly different related topic, check out Miller, "What Fiduciary Duties Should Apply to the LLC Manager After More Than a Decade of Expermimentation?", 32 Iowa J. Corp. L. 565 (2007).

Analysis.  I like the Ohio approach of very strong presumption of a fiduciary duty among LLC members, especially in "closely held" LLCs.  When only a few owners are involved and are engaged in the day-to-day running of the company, there seems to be little rationale for varying the standard of care owed one's fellow owners by virtue of the form of business entity chosen. 

For more sophisticated LLCs,  I suppose a case can be made for allowing members to decide among themselves what level of loyalty and care they want.  However, what about publicly traded LLCs or privately held LLCs in which some members are individual investors who responded to a private placement memorandum?  In this case, it seems hard to me to explain why the form of entity chosen will determine the level of loyalty and care owed these perhaps less sophisticated members.  

Watching Your Language to Say What You Mean in Contracts

Above the entry to Hutchins Hall (in which my alma mater University of Michigan Law School is ensconced) is carved Oliver Wendall Hollmes' famous quote to the effect that "the life of the law has been experience, not logic".  A "Watch Your Language"  ongoing series in the new Ohio Real Estate Blog would add that if you want the experience to lead to law supporting the result you prefer, it's important to take care in the language you choose to document your business relationships. 

  • Here's a welcome to the new Ohio Real Estate Blog being published by attorneys at the Cleveland based law firm of Kohrman Jackson & Krantz, PLL.  Kohrman Jackson & Krantz is also home to Jon Hyman, author of the Ohio Employers Law Blog which has been providing useful information and knowledgeable commentary about labor and employment law for  more than a year.  (Hopefully, Jon can mention to his colleagues that not including dates on blog posts is really annoying.) 

The first installment in the Watch Your Language series suggests "Say What You Mean, Precicely [sic], or a Judge will Decide What You Meant - #1 (Watch Your Language with 'Repair Clauses' in Commercial Leases)".  The second installment further advises "If the Form Does Not Fit, You Must Alter It - #2 (Watch Your Language [and Intent] with Letters of Intent".  Together, these posts again make the point that if the life of the law IS experience, one important aspect of framing and influencing that experience is being clear in defining the consensual business relationship.

  • I have previously posted on the potential perils of a "do it yourself" approach to legal documentation, pointing out that every legal document can be written from a variety of perspectives.  If you're a commercial landlord, you'd probably prefer a lease slanted towards your interests rather than the tenant.  Perhaps even more importantly, an agreement regarding the sale and purchase of a business will typically be drafted much differently from the seller's perspective than from the prospective buyer's standpoint. 

Why Saying What You Mean Matters in Commercial Landlord-Tenant Relationships.  In his post regarding the wording of commerical lease repair clausesStephen Richman  uses object examples from caselaw to illustrate that even little things can make a difference.  In one instance, the result turned upon the grammatical difference between "i.e" and "e.g" with the language at issue providing "the landlord is responsible for structural repairs only, i.e. air conditioning, bolier, wiring and utlity replacements, provided tenant keeps up maintenance."  Because "i.e" means "that is" while "e.g." means "for example" and the roof was not listed, the court ruled that the tenant was not obligated to make repairs to the roof.

The recent Ohio decision of Atelier District, LLC v. Parking Company of America, Inc., 2007  Ohio 7138, 2007 Ohio App. LEXIS 6258 (10th App. Dist.)  further emphasizes the need to "say what you mean."  Both parties were sophisticated business entities in this case which ultmately proved to be a half million dollar (i.e. $500,000 plus) mistake for the tenant when the Court of Appeals upheld the trial court's judgment in favor of the landlord.

At issue was language in an Addendum to a lease which obligated the tenant to "make improvements" to parking lots "which shall include development, paving, demoliton and fencing, such improvements to be more particularly described in Exhibit B".  Exhibit B set forth "cost estimates" for the improvements, but did not indicate any cap on the amount the tenant would have to pay to effectuate the required improvements.  Neither the Addeddum nor Exhibit B described the "improvements" to be made in any detail.    

The tenant argued that there was no "meeting of the minds" because it thought "paving" only meant that an "asphalt overlay".  It also tried to blame the landlord and other outside factora for the tenant's failure to fulfill its obligations under the Addendum.  However, the Court noted that "[b]ecause [the tenant] assumed the responsibility to obtain any required licenses or permits, it bore the risk that the government would delay in issuing them....  [The tenant] agreed to complete the lot improvements pursuant to the 'Improvements' provision and Exhibit B without including any 'cap' or 'maximum' on the amount it must spend to complete the improvements."

Choosing the Right Words.  All right >> so you're convinced that using just the right language is important in any document dealing with a legal relationship.  But does that really mean it has to be long and virtually impossible to understand (even by another lawyer, or for that matter even a few years later by the lawyer who drafted it in the first place)?  Ken Adams, a professor at the University of Pennsylvania Law School who writes the terrific AdamsDrafting blog focusing on contract drafting, doesn't think so.  He is seeking submissions of a form contract a company uses on a regular basis for his class to redraft.  

In his other Watch Your Language post on letters of intent,  Stephen Richman focuses on whether a letter of intent is binding and offers tips for ensuring that it does not accidentally become binding.  

And, finally Findlaw.com offers a Do's and Don'ts: Contract Terms checklist offering useful guidance to anyone trying to document a legal transaction, as well as several other useful tips. 

Contract Essentials

Sharmil McKee of the Small Business Blog out of Philadephia recently made (on April 12) an interesting and concise post on the bare essentials of making a contract entitled "What should be included in a contract?"  (Because this blog doesn't allow you to bookmark precise calendar posts, you may have to scroll down to get to this post.)  She suggests dividing a piece of paper into four squares:

> What are you promising to do?                      

> What happens if you break your promise?

> What is the other person promising to do?

> What happens if he/she breaks that promise? 

Sharmil also gives a useful example of how this would work.  While there are indeed many parts of making a contract, this does get to the essence of what is being agreed and may be a helpful shorthand way of thinking about contracting.

Contracts are, however complex, in the end nothing more than promises that law will enforce.  They include the things everyone thinks about like an employment agreement, or a contract for the sale of goods or services,  or a confidentiality agreement.  However, contracts also include loan documents, the lease for your store or office, and agreements between owners of the same company such as Operating Agreements for limited liability companies or close corporation agreements for corporations with a limited number of owners.

When courts have to decide whether a particular contract should be enforced one way or another, there are several important considerations.  At the most basic level, both parties to the contract must be adults, have full mental capacity (e.g. not be drunk or have a mental illness), and, if signing for a business entity such as a coporation or LLC, be authorized to execute the contract on behalf of that company.  There is also the "reasonable man" with whom all law school students quickly become acquainted - he is a hypothetical objective person and courts are always asking what he would do or think in the facts and circumstances before them to reach appropriate decisions in contract cases.

Offer and Acceptance.  Key to any valid contract is an "offer and acceptance" or what did each party promise to do.  Often this consists of one party agreeing to pay a certain sum of money either immediately or over some period of time in exchange for the other party delivering certain specific equipment, goods, or services.  At a minimum, for there to be a contract, a court must be able to determine:

  • The identity of the parties to the contract (and in complex transactions, there may be multiple parties with different obligations)
  • The subject matter of the offer, i.e. what is being sold
  • Quantity of what is being sold, both how many and what measurement unit is being used (e.g. hours, currency, feet, meters, pounds, etc) - this is often where things can become ambiguous
  • "Meeting of the Minds" which is legal speak for saying that everyone was on the same page about what each was promising to do

I've previously posted about the "battle of the forms" which arises when the contract is made through a series of correspondence or the exchange of pre-printed forms with lots of extra "Terms and Conditions" which don't match.  Suffice it to say that when this happens, things can get a lot more complicated than anyone expected.  There can also be various counteroffers exchanged before final agreement is reached which can also make it more difficult to determine what was in fact agreed or whether there was a "meeting of minds" at all.   

Consideration.  Another critical part to a valid contract is the exchange of "consideration" among the parties.  This simply means that each party must get something of value from the contract, which may or may not be monetary.  Thus either a bargained-for benefit or a bargained-for detriment will work.  This distinguishes contracts from gifts and also from situations in which someone is already obligated to do something.  This is also often an area of dispute, particularly if there have been various modifications of the contractual relationship along the way.

More Information on Contracts.  For more information about contract basics, you can visit Findlaw's "Contract Law-The Basics" page.   In addition to general information about contracts, it also has several tips for making (and keeping) contracts, including:

I've previously posted about not relying too much on form contracts because they are generally slanted towards one side of the other, which may or may not coincide with yours in your particular deal.  In addition, they may be either too simple or too complex for your transaction.  And of course, there really is no such thing as "fine print" which you can just ignore - make sure you understand what every paragraph of the contract is saying. 

So You Want to Collect Interest on Unpaid "Accounts"....

You probably have some regular customers who order items from you from time to time.  Maybe there's a purchase order involved, but for whatever reason, there's never been any actual written contract between the two of you regarding the relationship as a whole.  Now suppose some of these customers start stretching out payment on you after you invoice them for their purchases.  What can you do?

What about adding a notation to the invoices indicating that interest will be charged on any amounts not paid in 30 days?  That's exactly what a farm cooperative did (to the tune of 24% per annum) in a case decided last week by the Ohio Supreme Court.  (The creditor said it also sent a letter about the new finance charge, but there was some dispute whether the customer ever received the letter.)  The customers continued to purchase items after the invoices indicated interest would be charged on unpaid amounts, but eventually ran up a balance which they failed to pay.  The farm cooperative then sued. 

Holding.  Result?  In a unanimous decision (which includes one Justice concurring in the judgment only) in Minster Farmers Coop. Exchange Co., Inc. v. Meyer, 2008 Ohio 1259, the Ohio Supreme Court held that those notations were not enough to constitute a "written contract".  Therefore, according to the Court, the farm cooperative could not collect interest on the unpaid amounts in excess of the statutory amount permitted under Ohio law pursuant to Ohio Rev. Code 5703.47 (in this case 10%).  As usual, the Ohio Supreme Court's Office of Public Information has prepared a useful and informative summary of the case.   

Ohio Supreme Court's Reasoning.  As the Ohio Supreme Court saw it, under Ohio Rev. Code 1343.03(A)(3), a creditor is not permitted to charge more than the applicable statutory rate on a book account "unless a written contract provides a different rate of interest".  Thus the question was whether the notations on the invoice constituted a "written contract."

To answer this question, the Court had to consider one of my favorite  issues of contract law: the infamous "battle of the forms".  The creditor asserted that Ohio Rev. Code 1302.10 rather than Ohio Rev. Code 1343.03(A)(3) should control the result.  Ohio Rev. Code 1302.10 provides that a written confirmation of a commercial agreement sent within a reasonable time operates as an acceptance in most cases even though it has "additional" or "different" terms.  According to the creditor, the provisions concerning interest were "additional" terms that, absent any objection by the customer within a reasonable time, became an enforceable part of the contract between the creditor and the customer.

The Supreme Court rejected the argument that there was even a "written contract", holding that the more specific statutory provisions of Ohio Rev. Code 1343.03 applied.  For "additional" terms to come into a contract, first there has to be a written contract.  According to the Court, the weight of authority in Ohio had concluded that invoices did not constitute "written contracts" for purposes of Ohio Rev. Code 1302.10.  The Court agreed with the determination by these courts that the customer needed to sign indicating his agreement to the new interest rate and opined:

By stating interest terms on invoices or account statements, [creditor] Minster Farmers made no attempt to condition the acceptance of orders on [customers] Meyer's or Due's agreement to Minster Farmers' interest rate terms; instead it tried to unilaterally impose those terms after the fact....  Minster Farmer's placement of an interest rate on invoices contained no promise by Meyer or Dues and demonstrated no meeting of the minds between the parties.

Prospective Application Only.  Thankfully, the Ohio Supreme Court limited application of this new rule to transactions occurring in the future.  As it explained: " We do not intend for this decision to create shock waves throughout the many sectors of Ohio's economy that rely on book accounts to do business, nor do we wish to encourage a propagation of pleadings regarding past practices."   

What It Means.  If you want to charge interest on unpaid accounts or purchase orders, make sure that it says that on the very first correspondence or documentation you send the customer. 

  • Even then, unless you also add language indicating that you are unwilling to do business unless the customer agrees to this, don't expect to be able to enforce your chosen interest rate if the customer objects. 
  • With this sort of language, you have a better chance of having your interest rate enforced, but it would be best to have the customer actually sign off in writing on the interest rate. 
  •  If that first time payment of interest is mentioned is on an invoice sent along with the item purchased (or delivered later) which is not signed by the customer, you may have difficulty enforcing the interest provisions in any event.  
  • And of course every case is slightly different and will turn on its specific facts.

Maximum Interest Rate.  One other thing you should be aware of is that for trade accounts and other business loans and indebtedness less than $100,000.00 and not secured by real estate, Ohio Rev. Code 1343.01 caps the permissible interest rate at 8% per annum.  (There are some other exceptions in Ohio Rev Code 1343.01(B), but this is the gist of it.) 

Yes I know the banks and credit card companies charge waaay more than that.  So why can't you?  Well, because you are not a federally chartered financial institution, that's why.  Federal law "preempts" state law and allows banks and credit card companies to charge more; there's also some other laws applicable only to banks and credit card companies and not to you.  

So, let's be careful out there about slapping interest rates of 18% plus on those slow paying accounts....

Don't Want to Get Lawyers Involved? Why That's a Bad (and Sometimes Very Costly) Idea

Nina Kauffman over at the Making It Legal blog just wrote a terrific post using an object lesson to explain exactly why deciding to go forward in a deal "without getting lawyers involved" isn't always the bargain cost-saver envisioned.  Long story short, the "victim" aka buyer didn't ask to see financials, didn't verify the arrangements existing with the landlord, and didn't verify the seller's ownership interest before swapping her hard earned money for a business that turned out not to be the cash cow promised by the seller.  Now she has discovered that the consequences of trying to save money by keeping lawyers out of the transaction are neither pleasant nor inexpensive.

While it is certainly true that this erstwhile buyer could have done all these things without a lawyer and perhaps avoided her unfortunate fate, using a lawyer to assist with the purchase of a business minimizes the likelihood that an important detail pertinent to whether you even want the business will be overlooked.  It can also ensure that the deal is structured in the manner which is most advantageous to you from a tax and basic business perspective.  Although many deals do proceed without a hitch with nary a lawyer in sight, the only one which really matters to you is the one you're doing.  So it all comes down to how much of a gambler you really are; if you're lucky, all will be well, but if you're not, the results can be far more devastating than just a minor disappointment in the road of life.   

Business people sometimes think they can substitute the form documents easily available on the internet, or in self-help books found in the local retail book store or on Amazon, for a trip to the lawyer.  I certainly understand the motivation behind hoping the form downloaded for free will work just fine if you change names, dates, and maybe a few other things.  On my Blogroll, I have even included some websites with what I consider to be generally dynamite forms.  Forms, however, must be utilized responsibly.   

Unfortunately, making sure you have the right document and the right language for your particular situation is very much like making sure you have the right tool for the job when it comes to home repair or any other task.  If you need a screwdriver,  trying to use a hammer is unlikely to lead to optimum results.  To get a flavor for this, check out Ken Adams of the Adams Drafting blog which focuses on all the different ways subtle variances in the language used can change meaning significantly.  Lawyers have the education and experience to understand and make the proper choices.  Do you?  

Forms are a Jumping Off Point, Not the Destination.  Forms are just that - forms.  They are merely a place to start to save the time and expense of drafting from scratch on every occasion.  When I download forms or entire documents used in actual deals from oncle or docstoc, or Findlaw, or anywhere else (and I do that a lot), I rarely, if ever, use them in exactly the same form as downloaded. 

I use downloaded forms as a skeleton to be fleshed out by language from other forms and documents, together with specific language and provisions pertinent to the particular deal that I create myself.  I also delete significant portions of the document downloaded as not relevant or appropriate for the deal before me.  While many deals may be similar, every transaction really is just enough different to require some tailoring of draft documents at my disposal.

Why doesn't the same document work in every deal?  Why can't you just use the lease or Asset Purchase Agreement your buddy got his lawyer to draft or you found on the internet? 

For starters, contract, employment, and especially real estate, law differs in important ways from state to state.  New York may require certain language not necessarily favorable to employers that Ohio does not and which an employer in Ohio may not wish to include at all.  Each state's courts may have reached slightly different interpretations of certain legal concepts and principles which can affect the meaning, and sometimes even the validity, of particular contracts.  Do you as a business person really want to spend the time to determine if the document you got from your friend in Michigan is really going to work the same way here in Ohio?  An Ohio lawyer already knows these details and understands how to apply them to your Ohio transaction.

In addition, documents drafted from the perspective of one party to the transaction are generally not as beneficial to the other.  For example, from a landlord's perspective, there are certain provisions in a lease that should be included which the tenant would prefer to leave out.   Even if you are using a form from "your side", your bargaining position may be different from that of the original party in that position.  While it is theoretically possible to draft a contract or other document neutrally so that it is completely "fair" to both sides, in reality, contracts are generally written in such a way to benefit one side somewhat more than the other.  How great the disparity is often a function of the relative bargaining position of the parties.  An attorney is able to assess your role (and relative leverage) in the transaction and determine the most appropriate language to be used as a consequence.  

  • EXAMPLE from an Asset Purchase Agreement - Compare the following three ways of describing the assets being purchased, each of which has a slightly different meaning.  Choosing the right version for your particular deal is crucial.  Having a lawyer on your side can help.

The purchased assets being acquired by the Buyer as a result of this Agreement and the transactions contemplated hereby shall be acquired by the Buyer on an "AS IS, WHERE IS" basis and in their then present condition, and Buyer shall rely solely upon its own examination thereof.

Except as set forth on Schedule 3.5, [to the best of Seller's knowledge and belief], the Assets, including all machinery and equipment, are in good state of repair, in sound operating condition, ordinary wear and tear excepted, and have been given regular maintenance in the ordinary course of business.  

[To the best of Seller's knowledge], All of the facilities of the Seller and its equipment and other tangible assets are in good condition and repair (ordinary wear and tear excepted) and workable, usable, and adequate for the uses to which they have been put by the Seller in the ordinary course of business, and none of such facilities, equipment, or other tangible assets (exclusive of obsolete items no longer used in the Seller's business) is in need of other than routine maintenance or repair

The Ohio State Bar Association also offers some additional considerations why consulting an attorney can be helpfulAmong other advantages is the confidentiality afforded by the attorney-client privilege which may not exist to the same extent with other professionals such as CPAs. 

For some similar thoughts along the same vein with links to still others making the same point, visit Rush Night's posting on the subject on his Rush on Business Blog.

A Final Point.  Some clients think they're helping me by bringing me someone else's form to "fix" for their deal.  Mostly, you're NOT, helping me that is.  I DO have my own forms that I'm used to and know how to tailor to your deal; it will probably take me longer, not less time, to use the form you bring me than my own form.  This is because I already know where I've put certain important language and the sections that typically require modification from one deal to the next; with someone else's form I have to read it especially carefully to make sure it has the same provisions.  It's a little like finding your way to the bathroom in the dark in the middle of the night; most of us can navigate this journey just fine in our own home, but may have difficulty when staying as a guest somewhere unfamilar.

So that's my little commercial on how I and other lawyers actually do add value to your business transaction.  Can a business person get to the same place without a lawyer?  Sure, but if you really wanted to know that much about the Law, you'd probably have gone to law school in the first place.

Seller's "Representations and Warranties" in Business Purchase and Sale Agreements - Why They Matter

The central legal document in the purchase and sale of any business is the Purchase and Sale Agreement. It fleshes out the details behind the key points mentioned in the "letter of intent" and contains the procedures needed to meet or carry out the respective requirements of buyer and seller. Although, customarily, the purchaser is responsible for providing the initial draft, sellers should not assume that the provisions of the Purchase and Sale Agreement (sometimes referred to as the "PSA") require little of their attention.

If an attorney has not yet been consulted for assistance with the transaction, NOW would be an excellent time to remedy that. PSAs vary considerably and, depending upon whether viewed from the perspective of buyer or seller, some language will be more beneficial than other. In addition, provisions appropriate in one deal may actually be harmful in another. For a more in-depth look at the overall process and documentation involved in the purchase and sale of a business, view my seminar PowerPoint presentation Buying and Selling a Business - Legal Insider's Practical Guide. To read my blog post about choosing whether to structure the transaction as an "asset" or "stock" deal, click here .

Regardless of how the transaction is structured, perhaps the most important, and often the most intensely negotiated, part of the PSA to both sellers and, especially, buyers are the "Representations and Warranties", sometimes simply referred to as "Reps and Warranties". A seller's representations and warranties are essentially assurances from the seller and/or seller's shareholders about the nature, scope. and condition of the business. As such, they operate in tandem with a prospective purchaser's due diligence activities, but should definitely not be viewed as a substitute for that. Because liabilities come automatically with the purchase in a stock/equity deal, reps and warranties are particularly important in those transactions. When the deal is largely or entirely seller-financed, a seller's representations and warranties may become somewhat less important because the buyer will have the ability to offset remaining payments due against any problems; however, even here the content of what is said still matters.

For prospective purchasers, there are three main reasons for focusing on a seller's Reps and Warranties:

  • Due Diligence. Reps and warranties are often utilized as a device for obtaining disclosure of crucial information about a company and its business and financial affairs. In this way, they can help aid and organize other due diligence activities. In addition, reps and warranties can also help reduce any transitional "learning curve" after the purchase by providing the buyer with much useful information about how the business operates.
  • Exit Hatch. Reps and warranties can also serve as a basis for terminating the transaction if due diligence activities of the prospective purchaser reveals false or inconsistent information prior to Closing
  • Damages. Reps and warranties establish what is being bought by providing a detailed depiction of the comapny and its business/financial affairs as it will exist at Closing, thus giving the buyer some assurance that the buyer's expectations of what is being purchased will in fact be that. If the reps and warranties turn out not to be true, that can give the buyer the right to refuse to pay the balance of the purchase price or to demand indemnification from the seller.

From a seller's pont of view, the main reason to pay attention to the "reps and warranties" they are asked to make is that it may affect their abilty to receive the full purchase price bargained for if the reps and warranties prove to be incorrect in any way. Depending upon how the agreement is written, this can be true even if the seller didn't know a particular rep and warranty was incorrect.

So what seller reps and warranties should be included? It depends on the individual transaction, but generally all or most of the following will be included;

  • Organization and Good Standing - Seller is properly formed from a legal standpoint
  • Authorization; Enforceability - Corporate resolution or other appropriate company or shareholder/owner action authorizing the sale has been taken and nothing else must be done for the deal to be enforced against the seller
  • No Violation - Seller is not prohibited from selling by any agreement with any other party or any court order
  • Title to Assets; Permitted Encumrances - Key provision for both buyers and seller because it defines what is being sold and its value after taking into account debt to creditors.
  • Condition of Assets and Facilities - Extent of specificity will reflect s buyer's areas of concern. materiality and knowledge qualifiers may be appropriate, but should be carefully evaluated.
  • Financial Statements - Essentially intended as assurance that Buyer can rely upon the accuracy and completeness of financial statements provided by the seller during the due diligence period. Which financial statements and whether they must be "audited" or merely "reviewed" financial statements depends upon factors such as availibility, relevance to the buyer's commercial valuation of the acquisition and the burden and expense to the seller which the buyer wishes to impose and the seller is able and willing to bear
  • Environmental Matters - pertinent when real estate is involved
  • Customers and Suppliers - References key contracts and provides assurances that they are valid and enforceable
  • Litigation - Provides assurance that except as disclosed on a schedule, the company is not involved in any pending or threatened litigation
  • Taxes - promises that taxes are paid current or reserved for in the financial statements
  • Compliance with Law - Company is not in violation of any state, federal or local law

In a typical transaction, there will be exceptions or matters that need to be disclosed to make reps and warranties accurate. As a compromise between a buyer trying to minimize post-sale risks and a seller reluctant to make absolute blanket reps and warranties, the exceptions or limitation to the reps and warranties are set out on schedules referencing particular reps and warranties and attached to the PSA. Because these schedules alter the scope of the rep and warranty, it is important for the buyer to carefully review the contents of these exhibits.

While all parts of the PSA are important and should be carefully reviewed, the content and language of the seller's reps and warranties can have the most impact on both parties. Thus both buyers and sellers should take extra care to be certain that these reps and warranties properly reflect the deal as they understand it. (And, yes, a good attorney can really help you here..... :-))

My Terms or Yours? - What Happens When Contract "Terms and Conditions" Compete

If you are like most businesses, you have your very own "Terms and Conditions" printed in tiny print on the back of your purchase order or invoice form.  So do your suppliers, vendors, and customers.  Suppose your customer's form says nothing about warranties or remedies if the contract is broken, but yours specifically disclaims certain warranties or explicitly limits damages to a full refund of the purchase price and nothing more.  What if your form says Ohio law applies, but your vendor's form says arbitration in New York is the only way disputes may be resolved?  If a problem arises, whose terms will be applied?

The answer depends on how adamant each side has been about insisting upon their own terms and whether the terms in question are deemed to be "different" or merely "additional" by the court.  Courts look at three criteria:

  • Has either party clearly insisted that they will do the deal only on exactly their terms?

  • Are the forms in direct contradiction with one another on a particular point?

  • If only one preprinted form includes terms about a particular issue such as warranties or arbitration, do those terms "materially alter" the nature of the transaction for the other party?

Battle of the Forms Defined.  The problem - known by lawyers everywhere as the "Battle of the Forms" -- arises because pure contract law requires a "meeting of minds" before an enforceable agreement can exist.  This means that an acceptance must be a "mirror image" of the original proposal without even the smallest variation.   Then and only then will a contract exist.    

Under pure contract law, if a supplier's response was even slightly different from the purchase order of a buyer, it would be considered only a counteroffer and not a confirmation of the deal.  No enforceable contract would exist unless the buyer subsequently accepted delivery.  As a result, whoever got the "last shot" in before goods were delivered would benefit by having only the terms in their canned form enforced, often to the surprise and misfortune of the other party.  So if the "last shot" response excluded warranties, no warranties would apply to the transaction regardless of what the other party thought the deal was.

To minimize the "last shot" ability to take advantage of the other party to the contract, all states have enacted law preventing what would reasonably be regarded as an acceptance and confirmation of the deal from being treated as a counteroffer simply because of minor variations appearing in a boilerplate response, but which were never really discussed or negotiated.  In Ohio, these provisions are found in Ohio Rev. Code §1302.10 and are similar to the law in other states.  Today the question is whether terms in one form are merely "additional" terms to be included or should be considered a "material difference" to be excluded from the agreement enforced by the court.  

Rules of the Road.  If either side has made it unambiguously clear that the only way they are willing to do the deal is if, and only if, all of the terms and conditions in their canned form are included and no others come in, he will be in a strong position.  Anything not in complete agreement in the other side's response or canned form will be ignored.

In most cases, however, both sides have tried to insist on their terms and their terms only.  Suppose one side includes the following language in its quotation to a customer:

THIS ACCEPTANCE IS CONDITIONED EXPRESSLY ON BUYER'S ASSENT THAT ANY OTHER TERMS AND CONDITIONS SHALL HAVE NO FORCE OR EFFECT AND SHALL NOT CONSTITUTE ANY PART OF THE AGREEMENT BETWEEN SELLER AND BUYER.

In response, suppose the confirming purchase order sent by the buyer after the goods have already been shipped on the basis of a verbal acceptance states:

SELLER'S COMMENCEMENT OF WORK WILL CONSTITUTE SELLER'S ACCEPTANCE OF ALL TERMS AND CONDITIONS AS SET FORTH IN THE PURCHASE ORDER'S WHICH ARE INCORPORATED HEREIN BY REFERENCE.  ACCEPTANCE IS LIMITED TO SUCH TERMS AND CONDITIONS.

Now what?  Has each side insisted on their terms?  Assuming they have (and that's a big assumption as explained below), and the canned or preprinted forms directly contradict one another on a particular point (e.g. warranties or arbitratioon) -- i.e. they are "different" in the lingo of the statute -- typically they will cancel each other out.  Neither form's provision becomes a part of the contract.  What happens then?  Certain "gap-fillers" derived from prevailing practices in the industry, the course of dealing between the vendor and its customer, and applicable law as default provisions, will now come into the contract.  In general, this is more likely to favor the purchaser than the vendor or supplier because of warranties and other "defaults" favored by the law.

If one canned form addresses a certain issue and the other does not, courts focus on whether the provision truly changes the nature of the deal.  If not, the extra provisions become part of the enforceable contract because they are deemed "additional" rather than "different" terms.  If the essence of the bargain struck is changed by the extra provision, it is judged a "different" term and will not be enforced.  Whether a particular extra provision will be included is determined by whether, on an objective basis, its inclusion would cause undue surprise or hardship.

Practical Application.  So much for the academic rules.  How does this really work?  Consider  SST Bearing Corporation v. MTD Consumer Group, Inc., 1004 Ohio 6435, 2004 Ohio App. LEXIS 5944 (Hamilton County 2004) in which the seller and buyer used the disclaimers shown above. The Court first had to decide whether it in fact had a situation in which both sides were insisting on their own terms.  Looking at both the language used by the buyer and the buyer's conduct, the Court held that the buyer had failed to properly make its acceptance conditional on the inclusion of its additional term requiring arbitration.  The Court said:

Here, the purchase order merely stated that the acceptance was "limited to" the added terms and did not state that SST's assent to the added terms was necessary for the contract to be formed.  The purchase orders certainly did not expressly state that MTD would have been unwilling to go forward with the transaction unless SST assented to the additional terms.  The purchase orders' language therefore did not make acceptance conditional on the inclusion of the arbitration clause.

Moreover, the parties' course of performance militated against MTD's position.  As we have already noted, MTD often accepted SST's offers by telephone and would not send a purchase order until a considerable time after shipment.  There is no indication in the record MTD ever mentioned the arbitration clause or other conditions of acceptance in its verbal assent to SST's offers.  On the contrary, MTD's willingness to go forward with transactions based upon the terms of SST's offers indicated that its acceptance was unconditional.  The evidence thus fails to support MTD's assertion that it had accepted SST's offers conditioned upon SST's assent to additional terms.

The Court also analyzed the nature of the arbitration clause in MTD's form, but not in SST's form, concluding that because it would result in surprise and hardship to the other party by requiring it "to forgo its right to a jury trial on a potentially complex and wide-ranging lawsuit and to submit to arbitration in the Cleveland metropolitan area", the arbitration clause constituted a "material alteration" of the contract and would not be enforced.    

Bizpointers.  To get the most benefit out of your "Terms and Conditions":

  1. Make it absolutely clear that the transaction is contingent upon your terms -- and your terms only - being accepted, regardless of whether the other party later sends you an invoice or other confirmation or documentation with other terms. Be very unambiguous about this.

  2. Specifically state that no other terms or conditions will be acceptable.

  3. Make sure to include detail regarding provisions such as warranties (or limitations thereof) which are important to you to lessen the likelihood of terms being deemed "additional' rather than "different".

Silence = Consent? Enforceability of Arbitration Clauses in Employment Cases

In Seawright v. American Gen Fin Servs., Case No. 07-5091, the United States Sixth Circuit handed down a contract case this week in the context of an employment law issue. At issue in the case was whether an arbitration clause contained in a written employee policy whereby any disputes between the employee and the company were required to go to arbitration was enforceable. The Court, applying Tennessee law, framed the issue as whether the employee's continued employment at the company constituted assent and held that it was. Ross Runkel provides an excellent overview of the facts and holding in the case in his Ross' Arbitration Blog, as well as links to other blogs commenting on the case.

Much of the attention in the case has gone to a particularly witty footnote penned by Judge Boyce Martin in his dissent which aptly illustrates his point that it is difficult to know if the offeree has truly accepted when the absence of a signal is taken as assent:

Homer Simpson talking to God: " Here's the deal: you freeze everything as it is, and I won't ask for anything more. If that is OK, please give me absolutely no sign. [no response] OK, deal. In gratitude, I present you this offering of cookies and milk. If you want me to eat them for you, please give me no sign. [no response] Thy will be done."

Comments to Jon Hyman's posting in his Ohio Employer's Law Blog on the case suggest that the case might come out differently under Ohio law and reference the 2001 unreported case of Strasser v. Fortney & Weygant, Inc. out of Cuyahoga County (2001 Ohio App. LEXIS 5738). (Interestingly, while the case easily came up on a LEXIS search, I could not find it at all on the Ohio Supreme Court's public website of Ohio appellate court opinions.) Strasser involved a terminated employee who had received an employee handbook containing an arbitration provision regarding any employee disputes with the employer.

In Strasser, the Ohio Court of Appeals spent a large portion of its opinion discussing the disclaimer the employer had included in the handbook specifially to avoid making the handbook become an enforceable contract, eventually holding "An employee cannot be held to accept the guidelines of a handbook that an employer is not bound to keep." The Court also focused on the fact that the arbitration provisions were not conspicuous.

Seawright and Strasser can be harmonized by distinguishing between a policy which binds both employer and employee as in Seawright and one that does not as in Strasser. However, dicta in the more recent unreported Franklin County case of Corl v. Thomas & King, 2006 Ohio 2956, 2006 Ohio App. LEXIS 2828 suggests that Seawright might very well come out the same way under Ohio law. That case involved an employee who voluntarily terminated her employment with Applebee's after being attacked as she exited the restaurant after her shift when the company refused to provide her with a police escort going forward.

Although there was some disagreement as to the precise date the promotion occurred, the employee in Corl had recently been promoted to being a restaurant manager and had signed indicating receipt of a manager handbook containing an arbitration provisions. While the decision turned on the fact the employee had signed and initialed the arbitration provisions, the Court also stated, "even if plaintiff were promoted to manager prior to October 1, 2002, plaintiff's continued employment with Applebee's and Applebee's forbearance from discharging plaintiff served as consideration needed to form an agreement."

In an employment context, the result in this case may well make sense. Employers frequently adopt new policies affecting employees in everything from health insurance and reimbursement procedures to more important substantive employee conduct policies. Most people expect and accept this to happen.

Of greater concern is how this might work in other contractual situations. For years, the "battle of the forms" has raged in transactions as each side tries to impose its terms on a particular deal. In this context, it is the acceptance of delivery that mirrors the continued employment as manfesting consent to the new terms. Courts have tried to prevent the "last shot" type of offer and acceptance the concept advanced by Seawright might encourage. Thus one hopes that the case will remain limited to its facts or at least its factual context.